Call: 301-934-7350

Purchasing

nelsonsampleNelson E. Sample, CPPO
Purchasing/Procurement Manager
301-934-7340
nsample@ccboe.com

 

 

Vendors/Contractors are encouraged to register as a Vendor with eMM at https://emaryland.buyspeed.com/bso/login.jsp and download the solicitation package. Vendors/Contractors must be registered with eMM to receive solicitation information. If you require assistance, contact the help desk at emaryland@dgs.state.md.us or call 410-767-1492.

The Purchasing Department is located on the second floor of the Jesse L. Starkey Administration Building, 5980 Radio Station Road, La Plata, MD 20646. Minority business enterprises are encouraged to respond to all solicitations. Phone: 301-392-7586 Fax: 301-934-7247.

The Purchasing Department at Charles County Public Schools is responsible for the re-distribution of surplus property within our school system, as well as, the sale of said property. If interested, our ads will appear on this site, as well as, in the Southern Maryland Independent newspaper. Contact the Purchasing Department at 301-392-7586 with any questions.

eleanorfoddrellEleanor Foddrell
Purchasing Analyst
301-392-7581
efoddrell@ccboe.com 
laurenyoungLauren A. Young
Contract Administrator
301-934-7337
lyoung@ccboe.com 
lauravigneaultLaura Vigneault
Purchasing Assistant
301-392-7586
lvigneault@ccboe.com 

Become One of Our Vendors

Charles County Public Schools has implemented a new Online Vendor Registration System (OVRS) to serve you better. Visit www.eMarylandMarketPlace.com to register as one of our vendors. You must register online, even if you are already registered with us.

Registration benefits include:

  • E-mail alerts when solicitations are available;
  • Search and view posted solicitations by commodity and service codes;
  • Quickly download relevant solicitation opportunities; and
  • Secure access any time from any computer with Internet access.

This step-by-step registration process is free. All you need is your FEIN or SSN and the demographic profile of your company.

E-mail questions or concerns to: ccpspurchasing@ccboe.com

Exempt Purchases

In accordance with the Annotated Code of Maryland, Education Article #5-110 some purchases are exempt from the requirement to obtain full and open competition. This exemption covers such items as textbooks, library books, materials of instruction, emergency repairs, Architectural and Engineering for construction projects, and sole source or proprietary goods and services.

Purchasing Procedures

Small Purchase Order

There are two categories of small purchases – those that are less than $2,500 and those that fall between $2,500 and $25,000

  • Less than $2,500 – Purchases less than $2,500 require catalog and/or phone quoted prices from the desired supplier. Forward a properly completed P/O Requisition with the item description(s), quantities needed, date needed by, prices, selected supplier information and appropriate approvals to the Purchasing Department.

  • $2,500 to $25,000 – Purchases between $2,500 and $25,000 require three quotes, which must be submitted on a Charles County Public Schools’ Price Quote form (catalog prices are considered as quotes). Quotes obtained verbally should be recorded on the Price Quote form also. All information required on the form must be provided. Forward a properly completed requisition with the item description(s), quantities needed, date needed by, prices and appropriate approvals to the Purchasing Department.

If you need assistance in obtaining competition for these requirements, contact the Purchasing Department. Staff can assist with obtaining quotes.

Large Purchase Procedures

A large purchase request are those that are greater than $25,000. The purpose of this section is to assist you in processing your requirements that fall into the large purchase category.

Large purchases require formal competition by either an Invitation to Bid (ITB) or a Request for Proposals (RFP). These requirements must be published at least once in a public newspaper and must be sent to a sufficient selection of vendors (preferably six or more) to obtain adequate competition.

A request to initiate a bid/proposal can be made by submitting a “Project Approval Form for Bidding” to purchasing. Please click this link to retrieve the form:

The request must include:

    • Carefully written, non-restrictive specifications;

    • Any special terms, conditions and/or compatibility requirements (if any);

    • Quantities of items needed;

    • Delivery or performance time requirements; and

    • Appropriate approval signatures.