Inclement weather staff guidelines for Phase 1 of 2020-21 school year.  Charles County Public Schools (CCPS) has inclement weather procedures in place for Phase 1 – virtual learning for all students – for the 2020-21 school year.  A new code, Code V, has been added to the procedures. Inclement weather announcements include procedures for both students and CCPS staff.

Inclement weather announcements are posted at ccboe.com and CCPS social media, sent to staff by email, and recorded on the 24-hour information line at 301-934-7410/301-932-6656. Staff can opt-in for text message updates by texting Y or YES to 67587 (mobile number must be on file with Human Resources).

The following are procedures as of Feb. 10, 2021, and how they affect CCPS staff. Staff weather codes may be updated once CCPS begins Phase 2.

Code

Instruction

Meal Service

Description

Virtual Instruction, Code V:
CCPS buildings and offices closed

Virtual instruction starts on time for students and teachers.

No

CCPS buildings and offices are closed.

  • * Essential staff report on time.
  • All employees except essential staff report on time (from a remote location). This does not apply to Food and Nutrition Services staff.
  • All CCPS meal service is canceled (both curbside meal distribution sites and the mobile meals program).
  • Food and Nutrition Services staff do not report to work.
  • Building services and identified essential staff physically report to work on time.
  • Jesse L. Starkey Administration Building staff report to work on time remotely.
  • Instruction, support, meetings and related services provided remotely.
  • Teachers without reliable internet access should utilize their asynchronous plans.
  • Students who are absent and receive an excused absence will have 72 hours to access recorded instruction and allowed to make up assignments. Parents must send a note to school to request the excused absence.

Virtual instruction
Code 1

Virtual instruction - one hour late for all students

Yes, except no AM meal service

Staff have a 1-hour delay in reporting to work. Until Phase 2 begins, staff can elect to work virtually or have the option of reporting to their building. Essential staff report on time.  Liberal leave is in effect. Learning centers are closed.

Virtual instruction
Code 2

Virtual instruction - two hours late for all students

Yes, except no AM meal service

Staff have a 2-hour delay in reporting to work.  Until Phase 2 begins, staff can elect to work virtually or have the option of reporting to their building.  Essential staff report on time.  Liberal leave is in effect.  Learning centers are closed.

Closed Code Red

No instruction – schools/offices closed for students and non-essential staff

No

Only essential employees report to work.

Closed Code Blue

No instruction- schools/offices closed for students and all staff

No

No employees report to work.


* Designated essential staff include:

  • Operations supervisory staff
  • Building service managers
  • Assistant building service managers
  • Building service workers
  • Maintenance staff as determined by the supervisor of maintenance
  • Life Safety Systems Personnel
  • Transportation supervisory staff as determined by transportation director


Liberal leave is unscheduled leave that employees may take in the event of extreme weather, or a similar emergency, prevents them from coming into work. Employees can be absent for a portion of the workday, or for the entire workday and are charged paid leave (annual, compensatory or personal) or leave without pay for the absence. Employees must notify their supervisor if they intend to take liberal leave.