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How to Submit Proofs of Domicile

Each school year in February, Charles County Public Schools (CCPS) requires parents of students in fifth- and eighth-grades to submit two updated proofs of domicile to their child’s school. This process ensures students are attending schools in the correct zones and also that CCPS has the most up-to-date information on file.

Proofs can be submitted two ways:

  • Using a desktop/laptop computer to log in to ParentVue, the online system for teachers, parents and students to monitor grades;
  • Mailing copies to school. Mailed proofs should include the name of the student written clearly on each proof.  View School Address Information.

Accepted proofs of domicile are posted on the CCPS website. 

Schedules for students transitioning to sixth and ninth grades during the 2023-24 school year are not finalized until the updated proofs are received. 

Updating Proofs Using ParentVUE

Parents can follow the steps below to update proofs using ParentVUE. Parents must use the website to complete steps 1 and 2, and may either continue using the website or the ParentVUE mobile app for the remaining steps. Parents can use the mobile app to take photos of the proofs to upload the documents.

  • Access Your ParentVUE Account

  • Begin Registration and Verify Information

Select Registration to Begin
  • Select “2023-2024 5th/8th Grade Transition Proofs Registration” box to start the registration process.
  • You will be prompted to verify and update:
    • Home and mailing addresses.
    • Parent information.
    • Emergency contacts.
    • Student Information.
    • Uploading transition proofs.
       

  • Verify Your ParentVUE Name

    • Enter your first and last name as shown in the top right corner, then click Save and Continue.
    • At this point in the process, you may continue using the website or your ParentVUE App.

      • Continue using the website if your proofs are saved on your computer.

      • Or log into ParentVUE app to take photos of your proofs to complete the process.

Signature_1

  • Verify Your Home Address and Mailing Address

    • Verify that your home address and mailing address is correct as shown.

    • If your address has changed, please check the box and update your address, as necessary.

      HomeAddress box
mail-address

  • Edit Parent/Guardian Information that shows In Progress

    • When you see the yellow In Progress button, click Edit to continue verifying and updating information for that person. Please review and edit each screen’s information, as necessary.

In Progress buttons highlighted

  • Edit Emergency Contact information that shows In Progress

    • When you see the yellow In Progress button, click Edit to continue verifying and updating information for that person. Please review and edit each screen’s information, as necessary.
Emergency Contact List

  • Edit Information for Your Grade 5/8 Child

    • Click Edit to edit and upload transition proofs for your currently enrolled Grade 5 or 8 child.

    • Click Exclude next to any child(ren) that are any other grade levels than 5 or 8.

select your grade 5 or 8 child(ren)

  • Select “I am submitting Transition Proofs for my current 5th or 8th grade student” for Schooling Choice.

    • Continue to verify and update information.

    • Click save and continue as you move through the screens.

menu showing I am submitting transition proofs for my current 5th or 8th grad student

  • Edit Next Child or Save and Continue

shows list of students and Save and Continue button

  • Upload Proofs

    • If your proofs are saved on your computer, click Upload to browse and find the image of your proofs.
       
      show screen with upload buttons
      ​
    • If you want to use your phone to take photos of your proofs.

      • Log into your ParentVue mobile app. You will be prompted to upload photos using your device’s camera to complete the process.
         

  • Review and Submit

    • If you uploaded images from your computer, click Review to do your final review and at the bottom of the Review screen you will click the green Submit button.

      screen showing Review/Submit


      OR

    • Log into your ParentVUE app on your phone, and you will be prompted to take a photo and upload your two proofs. Then log back on the website and complete the Review/Submit screen.

      Docs Provided

  • School will email verification.

  • You will receive an email verifying acceptance or denial of your submitted proofs.

Updating Grade 5 and 8 Domicile Proof using ParentVue

Should you need assistance, please contact your child’s school or email OLRSupport@ccboe.com