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Inclement Weather Staff Codes and Procedures

The following codes are used to inform employees of working conditions.  Notification is made to radio and television stations at the same time school closings are announced (radio and television stations are also listed on page 10 in the Parent Handbook and School Calendar. Please be mindful that radio and television stations do not always run our information.

When schools are closed for students and there is no code announcement, offices are open. Only 12-month employees follow the code system.  

Here are what the codes mean:
Code 1 1 hour delay in reporting to work, except for all maintenance and operations staff employees, who report to work on time. Liberal leave is in effect.
Code 2 2 hour delay in reporting to work, except for all maintenance and operations staff employees, who report to work on time. Liberal leave is in effect.
Code Red Schools Closed, only essential employees report to work.
Code Blue All buildings are closed. No employees report to work.

 Liberal Leave is unscheduled leave that employees may take in the event that extreme weather, or a similar emergency, prevents them from coming in to work as usual. Employees are allowed to be absent for a portion of a workday or the entire workday and are charged paid leave (i.e., annual, compensatory or personal) or leave without pay, as appropriate, for the period of absence. Employees must notify their supervisors if they intend to take liberal leave.

The designated essential employees include:

  • Operations Supervisory Staff
  • Building Service Managers
  • Assistant Building Service Managers
  • Building Service Workers
  • Maintenance Staff as determined by the Supervisor of Maintenance
  • Security Personnel
  • Transportation Supervisory Staff as determined by the Director of Transportation

*Liberal Leave In Effect
**Only 12-month employees follow the Code System 

Position

Schools Open
1-hour delay *

Schools Open
2-hour delay *

 Schools Closed for Students--No Code

Code Red OR Code Blue **

 Code 1

Code 2
Principals  12-month Report on time Report on time Report on time or work from home with approval Do Not Report Report 1-hour late and/or work from home with approval Report 2-hours late and/or work from home with approval
Assistant Principals 12-month Report on time Report on time Report on time or work from home with approval Do Not Report Report 1-hour late and/or work from home with approval Report 2-hours late and/or work from home with approval
School-Based Office
Staff 12-month		 Report on time Report on time Report on time Do Not Report Report 1-hour late Report 2-hours late
Instructional Assistants Report 1-hour late Report 2-hours late Do Not Report Do Not Report N/A N/A
Psychologist 12-month Report on time Report on time Report on time or work from home with approval Do Not Report Report 1-hour late and/or work from home with approval Report 2-hours late and/or work from home with approval
PPW 12-month Report on time Report on time Report on time or work from home with approval Do Not Report Report 1-hour late and/or work from home with approval Report 2-hours late and/or work from home with approval
Central Office 
12-month		 Report on time Report on time Report on time Do Not Report Report 1-hour late Report 2-hours late
Assistant Principals
11-month		 Report 1-hour late Report 2-hours late Do Not Report Do Not Report N/A N/A
PPW 11-month Report 1-hour late Report 2-hours late Do Not Report Do Not Report N/A N/A
Teachers and Unit 1 
10-month, 10.5 and 11-month		 Report 1-hour late Report 2-hours late Do Not Report Do Not Report N/A N/A
School-Based Staff
10-month, 10.5-month and 11-month		 Report 1-hour late Report 2-hours late Do Not Report Do Not Report N/A N/A
Psychologists & Counselors 10-month, 10.5-month and 11-month Report 1-hour late Report 2-hours late Do Not Report Do Not Report N/A N/A
Central Office 10.5-month and 11-month Instructional Report 1-hour late Report 2-hours late Do Not Report Do Not Report N/A N/A
Food Nutritional Service Staff Report on time Report on time Do Not Report Do Not Report Report on time Report on time

In the event it is necessary to dismiss early due to emergency situations or weather conditions, the Superintendent or her designee will make the decision for the school system. The telephone notification system already established for school closing will be implemented. As noted above, employees may use leave time as authorized in their respective negotiated agreement. Appropriate leave slips would be submitted to the immediate supervisor before leaving the assigned workstation.

As a clarification for days of delayed opening and early closing for students, non-teaching personnel are expected to work for the full business day unless an announcement is made. Employee information is provided to all radio and television stations; however, the stations do not always run the employee codes. The best place to learn if employees must report to work is the 24-hour information line, 301-934-7410 or 301-932-6656, or the school system website, www.ccboe.com. Requests for leave may be honored after consultation with the employee’s immediate supervisor. Appropriate leave slips must be submitted.