Athletics

The Charles County Athletic Council is composed of an Executive Director, high school principals, vice principals, athletic directors, head coaches, parents, and student athletes and acts in a policy making advisory capacity to the Director of student activities. The council, chaired by the Director of student activities, should meet a minimum of two times per year or as necessary to discuss athletic program details and make recommendations concerning the interscholastic program and budget. Recommendations of the council are referred through the Director of student activities to the Chief of Schools and the Superintendent of Schools. The athletic council consists of the following staff members:

High School Athletics Contact Information

This handbook has been prepared to serve as a guide to student athletes and parents (which shall be defined in this Handbook to include the legal guardian of the child). The intention of this Handbook is to provide information that will facilitate successful participation in the athletic program. If questions should arise which are not covered in this Handbook, please address them to the appropriate individual (Coach or Athletic Director).

Note: While much of the information expressed in this handbook reference athletics, the basic rules, guidelines and expectations will apply to all extra-curricular activities, including those non-athletic clubs and activities. See the tab for Extra-curricular Activities and Athletics Requirements.

All athletes and parents shall exhibit good sportsmanship. (Sportsmanship is an overt display of respect for all the rules of the sport and all others--players, coaches, officials, and fans [National Federation News, March 1995, p. 10]. Sportsmanship involves a commitment to fair play, ethical behavior, and integrity.) The following statement may be read before all Charles County Athletic Events when a public address system is used:

As members of the Maryland Public Secondary Schools Athletic Association and Southern Maryland Athletic Conference, we remind everyone of the high standards of sportsmanship we expect from those in attendance towards the participants and officials for tonight’s contest. Spectators, please always stay off the playing area, cheer positively for your team and not against the opponents or officials. Parents are reminded that the (Gym /Stadium) is an inviting place for children to play. However, the facilities can be very dangerous so please supervise your children at all times. Our schools are a smoke free campus and we appreciate you not lighting up during the event or on campus. We also remind everyone that the use of a laser pointer and flash photography during play is strictly prohibited. In the event of an unusual circumstance or facility emergency, please listen to the public address announcer for directions. Finally, we remind you that the administration reserves the right to remove anyone for inappropriate behavior, so cheer long and hard for your team and not against the opponent or officials.

One mission of the Charles County Public Schools Extra-Curricular programs is to teach appropriate conduct to our students and to reinforce values relating to wholesome performance, competition, good sportsmanship and fair play.

It is our expectation that spectators assist in this goal by exhibiting appropriate behavior at all events. Often spectators fail to remember the primary role of interscholastic extra-curricular activities is to prepare students to be good citizens, become better adults, learn new skills, and have fun! Spectators must act as role models of sportsmanship for all athletes and promote a healthy perception of success.

Admission to interscholastic events in Charles County entitles spectators to enjoy a competitive exhibition of skills in an educational setting as an extension of the learning process. The event is a unique opportunity for spectators to be a part of a positive and productive learning environment and to model appropriate behavior in a high school setting.

Spectators are asked to provide students with positive encouragement and support and show respect for opposing players, coaches, spectators and support groups. Spectators should also refrain from badgering, taunting, or intimidating the officials and opponents. Such behavior is unfriendly, unacceptable and will not be tolerated. Student athletes are not professional athletes. They will make errors in the course of competition, as will officials and coaches. However, all participants are trying their best. Negative criticism and “booing” will not bring about positive results and Student/Parent Extra-Curricular Handbook 2024-2025 2 are unacceptable forms of expression. Assistance may be given to students by focusing attention on the positive aspects of their performance. Your cooperation is important and appreciated.

A condition of entry into any Charles County Public Schools event is that all spectators agree to recognize the event, and that all in attendance have the responsibility to model appropriate behavior.

Failure to abide by this spectator code of ethics will result in the spectator privileges being revoked for the remainder of the school year.

Interscholastic athletics and extra-curricular activities can provide a wonderful opportunity for students to learn valuable life lessons. Parents, guardians and spectators along with Charles County Public Schools, have a responsibility to ensure that this happens.

“Our goal is to provide a safe environment for all those involved (players, students, sponsors, coaches, and spectators) and to preserve the integrity of the contest.

All participants / spectators are expected to exhibit good behavior (sportsmanship) at all sports events.

• No swearing or use of vulgar language
• No taunting
•  No causing a public disturbance or fighting
•  No threats of physical harm or acts of aggression
•  Treat all participants, coaches, officials, and spectators with respect

1. CCPS may impose the following penalties for violating these expectations:
   • Immediate eviction from the event
   • Ban from future contests/events
   • Ban from all CCPS/SMAC events
   • Ban from all MPSSAA events
2. CCPS also reserves the right to take the following action to preserve the safety and integrity of a contest:
   • Suspend student from participating in a contest
   • Dismiss student from team/club
     CCPS are not in the practice of enforcing a court ordered Temporary Restraining Order (TRO). It is the responsibility of the parties involved to contact the police and have the TRO enforced. Parents should be aware that if athlete(s) are involved in a TRO against member(s) of the opposing team the following action may be taken by the police:
     • Removal of one of the parties from the event
     • Removal of both parties from the event

If the dispute causes (or may cause) a significant disturbance or safety risk The game may be:

• Terminated and not rescheduled
• Played at a secured sight with no spectators

LET THE PLAYERS PLAY. LET THE COACHES COACH. LET THE OFFICALS OFFICIATE. LET THE SPECTATORS BE POSITIVE.

The following section is designed for parents of athletes participating in the Charles County Public Schools Athletic Program. Both parenting and coaching are extremely difficult vocations. By establishing an understanding of each position, we are better able to accept the actions of the other and provide greater benefit to children. As parents, when your children become involved in our program, you have a right to understand what expectations are placed on your child. This begins with clear communications from the coach of your child’s program.

Communication you should expect from your child’s coach/sponsor

1. Philosophy of the coach/sponsor
2. Expectations the coach/sponsor has for your child as well as all the students in the program
3. Locations and times of all practices and events
4. Team requirements (i.e., fees, special equipment, off-season conditioning)
5. Procedure should your child be injured during participation
6. Discipline that results in the denial of your child’s participation

Communication coaches expect from parents

1. Concerns expressed directly to the coach
2. Notification of any schedule conflicts well in advance
3. Specific concern regarding a coach’s philosophy and/or expectations

As your children become involved in the program in the Charles County Public Schools, they will experience some of the most rewarding moments of their lives. It is important to understand that there also may be times when things do not go the way you or your child wishes. At these times, discussion with the coach/sponsor is encouraged.

Appropriate concerns to discuss with coaches/sponsors

1. The treatment of your child, mentally and physically
2. Ways to help your child improve
3. Concerns about your child’s behavior

Coaches/sponsors make judgment decisions based on what they believe to be the best for all students involved. As you have seen from the list above, certain things can and should be discussed with your child’s coach/sponsor. Other things, such as those that follow, must be left to the discretion of the coach/sponsor. There are situations that may require a conference between the coach/sponsor and the parent. These are to be encouraged. It is important that both parties involved have a clear understanding of the other’s position. When these conferences are necessary, the following procedure should be followed to help promote a resolution to the issue of concern.

Issues that are not appropriate to discuss with coaches

1. Playing time
2. Team strategy
3. Play calling
4. Other students

There are situations that may require a conference between the coach/sponsor, student, and the parent. These are to be encouraged. It is important that both parties involved have a clear understanding of the other’s position. When these conferences are necessary, the following procedure should be followed to help promote a resolution to the issue of concern.

The following procedures should be used if there is a concern

1. Students should first discuss concerns directly with coach/sponsor.
2. If parents/guardians still have concerns, they should contact the coach/sponsor to make an appointment. DO NOT confront a coach/sponsor before, during or after a practice or event. These can be emotional times for both the parent and the coach/sponsor. Meetings of this nature do not promote resolution.
3. If the conversation / meeting did not provide a satisfactory resolution, call and set up an appointment with the Principal/Athletic Director to discuss the situation with the coach/sponsor. At this meeting, the appropriate next step can be determined.

Never hesitate to follow the above procedures to make your concerns known.

Retribution

Students and parents must be confident that the voicing of an opinion or a concern, using the proper forum and method, is not only free from penalty or retribution, but also is strongly encouraged. The Principal/Athletic Director and sponsors are committed to ensuring that after a student or parent raises an issue or concern, there shall be no “retribution” in any form within the athletic department at your school. If at any time, a student, or his / her parent suspects that some form of retribution is surfacing as a result of the voicing of a concern, opinion, or issue, using the proper forum and method, he or she should contact the Principal/Athletic Director immediately.

Pre-season Meeting for Students and Parents/Guardians

Each head coach of a sport is required to have a meeting to cover team rules and regulations (including code of conduct, expectations, sportsmanship, and chain of command), selection of team members, practice schedules, pregame and post-game procedures, emergency first aid procedures to include concussion symptoms and travel policy.

Superintendent Rule 1111

Charles County Public Schools (CCPS) recognizes that students, parents, and other stakeholders use differing methods of communication, and strives to reach as many of our community as possible. Social media is one of those methods. Social media is defined as on-line technologies such as Twitter, Facebook, YouTube, Instagram, and Snapchat, as well as all electronic communications, including but not limited to texting, emailing, instant messaging, group messaging and chat rooms. CCPS allows the use of social media and other technologies as avenues to communicate school system messages, encourage social media visitors to visit the CCPS website, and create opportunities for two-way dialogue.

Employee Use of Social Media

Approved social media sites may be used to facilitate communication among employees, groups of students and members of the school community to further the instructional program. Employees are expected to conduct all social media communications in accordance with Board policies, guidelines in the Employee Handbook, and directions from their supervisors, as they would in any professional situation. Social media accounts used by employees of CCPS shall be approved annually by the school principal. The approval process will include the sharing of log in and password information. Social media accounts established by schools and affiliated clubs are property of CCPS. Except as provided in this Rule, CCPS prohibits communications between students and staff through social media.

Transparency:

• Employees may communicate with students or groups of students as long as the communication is intended for and available to the general public and parents have access to the platform.
• If a teacher has approval and wants to use social media as a form of communication to students as part of the instructional program, information about the use of any social media shall be included in the classroom syllabus or extracurricular information, and department supervisors and school administration shall approve any social media tools being used. The classroom syllabus will include a clear statement of the purpose and outcomes for the use of any networking tool.
• Parents/Guardians have the right to opt-out of using social media or from having their children in CCPS use social media. This can be done by formal, written direction to their child’s school. Teachers cannot require social media as part of their instructional program and must provide equal alternatives as needed.
• The principal has the authority to deny or revoke any teacher’s use of social media as part of the educational process.
• Teachers should enforce clear rules and expectations for students on social media related to the classroom, including proper language and respect. These rules should be clearly and explicitly stated in the classroom syllabus.
• Teachers must inform parents of the social media tools being used, how their children are being contacted online, and the expectations for appropriate behavior.
• Employees may not communicate one-on-one with individual students through social media, including but not limited to texting, emailing, instant messaging, group messaging, commenting, “liking,” or following of student’s social media pages and the use of chat rooms, except through Synergy Mail or other CCPS authorized platform. Any authorized communication must be directly related to an educational purpose or activity connected to the school setting. This provision does not apply to communication with employees’ relatives outside of the school setting. Any other one-on-one communication for any other purpose shall be deemed to be outside the scope of employment and may subject the employee to disciplinary action.

General Conduct:

• Employees should be aware that they will be identified as working for and representing the school in what they do and say online.
• Employee communications with students should be professional and appropriate within the context of the teacher/student relationship.
• Employee should treat social media as an extension of the classroom and should weigh every posting for how it reflects their effectiveness as CCPS employees.
• Employees who use social media for CCPS purposes may NOT include personally identifiable information about a student in any posting made available to anyone who is not legally entitled to the information.
• Employees may not use inappropriate language, or images including language deemed to be defamatory, obscene, proprietary, or libelous. Caution must be exercised with regards to exaggeration, inappropriate language, legal conclusions, and derogatory remarks or characterizations.
• All laws pertaining to copyright and intellectual property must be obeyed.
• All online communications must be retained according to the Charles County Public Schools Record Retention Rule and can be monitored.
• Violation of the Superintendent’s Rules may be grounds for discipline up to and including termination as well as a loss of the teacher’s certification.

Privacy and Content:

• Users must pay close attention to the site's security settings and allow only approved participants access to the site.
• Employees must adhere to CCPS guidelines when posting student pictures and using student names. Images that include students whose parents have opted out of media exposure should not be posted.
• If an employee learns of information on a social networking site that falls under the mandatory reporting guidelines, they must report it as required by law.

Student Use of Social Media

• CCPS may provide access to designated social media sites deemed appropriate for students, solely for instructional purposes, on CCPS computers, tablets, or other mobile devices. CCPS reserves the right to discontinue access to any designated social media site and/or provide access to additional social media sites as necessary and appropriate for legitimate instructional purposes for students to use. In instances where access to designated CCPS social media sites is provided, CCPS administration shall have access to and may regulate such use.
• Student misuse of social media may have a negative and/or severe impact on a school learning environment, or risk the safety of staff and students, and shall be addressed by CCPS under the Code of Student Conduct guidelines.
• Moreover, student use of social media off school grounds having a nexus to, or having an impact on, the normal operations of a school, learning environments, or the safety of students or staff, shall be addressed by CCPS as a violation of the Code of Student Conduct.
• Students shall not use social media to communicate with employees except in cases where such use is regulated and monitored by CCPS administration and the students’ parents/guardians for the purpose of furthering a bona fide CCPS educational initiative.
• Students and parents/guardians are encouraged to report any improper communication from a CCPS employee to the school principal or other staff member.

Reporting Misuse of Social Media

• When an employee becomes aware of an incident that involves the misuse of social media, the staff member shall immediately report the incident to the principal. If the incident involves the safety or security of a student or staff member, the Charles County Sheriff’s Office may be called.
• If it is determined that the incident is a direct result of misuse of social media, the school administrator will address the incident according to Code of Student Conduct.
• The school administrator/designee should be aware that some acts pertaining to the misuse of social media could also be delinquent acts. If they are delinquent acts, they shall be reported promptly to the responsible law enforcement agency.
• Students, parents/guardians, and staff are encouraged to report the misuse of social media to CCPS administrators.
• Students who violate any of the rules on social media may be subject to discipline up to and including suspension or expulsion.

1. The tryout/selection period will be a minimum of three days commencing with the first day of practice. Any student who joins the team on/after the three-day tryout/selection period is not guaranteed three days before final team selection.
2. A student must be on the roster for seven calendar days before participating in outside competition.
3. Any student who has been cut from an athletic team will meet privately with each coach. The coach will discuss with the student why he/she was cut from the team and ways to improve to be better prepared for the following year's try-out.
4. A student being shifted from a junior varsity team to a varsity team and vice versa, may not in a week or a season play in a number of games to exceed the maximum allowed for a varsity team in a sport, in a week or in a season; nor may he or she play in more than one game on one day, i.e., he or she may not play in a varsity and junior varsity game on the same day. Likewise, a freshman to junior varsity.
5. Twelfth grade students may not participate on a junior varsity or freshman team. It is recommended that eleventh grade students participate on the varsity team. Tenth grade students are prohibited from playing freshman sports. Freshmen repeating the 9th grade are not eligible to participate on a freshman team.
6. Any student-athlete who quits a team, or is dismissed from a team, after the first contest will not be cleared to participate in off-season workouts with another sports team until the previous sport’s regular season has been completed.
7. Students who wish to play two sports during the same season may do so under the following guidelines: a. The student must have the signed approval of both coaches, the student, and the parent, and on file with the athletic director. b. Upon granting approval, the approval coaches must develop a practice schedule suitable to the situation. c. The student must list one sport as the primary sport, in order to avoid problems and confusion if rescheduling, playoffs, or other reasons cause a conflict.
8. Upon the official start of the sports season, and at the conclusion of one calendar week thereafter, all applicable tryout opportunities will close, cuts will be made as appropriate, and the roster set. Students are responsible for contacting the Athletic Director or Head Coach of the sport in question if there are any questions about the specific dates of the tryouts. No additions to the team will be accepted once final cuts have been made. Any special consideration otherwise, will be subject to final approval by the Athletic Director and the Head Coach of the sport in question.

Student athletes must submit completed forms to the Athletic Director and receive clearance before they can try out for any team. These forms must be completed for each season the student participates.

• Student/Parent Athletic Handbook
• Parental Consent/Physical Form
• Athletic Emergency Medical Card
• Pre-Season Athletic Eligibility Clearance Form
• Concussion Forms

Students must be cleared of all financial obligations before trying out for a sport or activity.

All students who participate in interscholastic sport programs are required to have medical insurance coverage prior to admission and for the duration of all programs. This requirement can be met through participation in either a family health insurance plan or Charles County Public Schools’ approved student accident insurance plan.

For SY22-23, Charles County Public Schools allows an insurance carrier to offer a student accident insurance plan. The forms are available on the school system website at: https://www.ccboe.com/students/athletics#fs-panel-3876. The plan does not replace a primary health insurance plan and should be considered as a supplement to other health and accident insurance coverage. CCPS does not handle claims or related issues. Parents are responsible for sending in premiums and for filing claims with the insurance carrier. Visit www.bobmccloskey.com/K12Voluntary.

Freshman playing on a varsity football team must purchase Grades 10-12 football coverage. If you wish to purchase this insurance, please go to www.bobmccloskey.com/K12Voluntary to complete the form and purchase online. Once you have completed the enrollment, please provide proof of insurance to the athletic director. The school will not collect enrollment applications from the students.

If you have any questions, please contact Glenn Belmore at (301) 934-7275.

All students must be examined and determined to be physically fit to participate in any tryout, practice or contest of a school team. A licensed physician or a physician’s assistant under the supervision of a licensed certified physician must perform the exam. Certification of the exam must be provided to the high school principal and on file with the school’s athletic director before a student may participate in a school-sponsored athletic activity. A parent/guardian and healthcare provider must sign and date the physical form (MPSSAA/Charles County Physical Form available at all high schools). All incoming ninth graders must also have a physical prior to participating in any high school athletics, including any pre-season or summer weight training sessions.

A physical is valid for one year from the date of the examination. The anniversary date of the physical should be prior to the beginning of any sports season. Parents and students are responsible for keeping physicals up to date.

All student-athletes must conform to eligibility policies listed in the Maryland Public Secondary Schools Athletic Association Handbook (a copy of the Handbook is available in all Charles County High Schools.) Student-athletes must take a minimum of four classes to be eligible to participate in athletics. The coach in each sport is responsible for determining squad membership.

A student shall only be eligible for participation on any interscholastic athletic team for four (4) consecutive years of participation after entering the ninth grade and eight consecutive semesters. The eight consecutive semesters are counted from the time the student first enters ninth grade in any CCPS school or any other public school, private school, charter school, parochial school, or equivalent home school setting in any jurisdiction.

Participants in out of season programs must have current physical, parent permission, emergency medical card, and insurance forms on file in the athletic director's office.

1. Beginning July 1, 2011, students with pending housing occupancy within the school zone may enroll for academics but may not participate in athletics until the home is occupied. Students whose guardianship is pending may enroll for academics but may not participate in athletics until court documents are received by the school. Students whose custody is jointly held are ineligible until primary residency is established. Students paying tuition are ineligible for one year from the date of enrollment. High school students who transfer from out of zone at any time during the school year are ineligible to participate in interscholastic athletics at the new school for one calendar year from the date of transfer. (Students of a CCPS employee, see Superintendent’s Rule 5126, item 6 for eligibility).
2. Any new transfer student or student not listed on the athletic computer program must have a transcript or report card indicating the grades and attendance for the prior semester. Students will not be cleared to tryout until this guideline has been met. Students are considered ineligible until this clearance process is met.
3. No school personnel are to discuss transfers or guardianship arrangements with any student for the purpose of facilitating athletic participation.
    

   Please respond to the following residency questions: A.  I reside at ____________________________, ____________MD  B.  This residence is within the boundaries of ________________High School Attendance Zone C.  I reside at this residence with a parent or guardian:     yes       no D.  My current address is the same as last year:               yes       no E.   I have only played at my current high school:              yes       no F.   I agree to notify the coach / school of any changes in residence:        yes       no

Code of Maryland Regulations (COMAR) Subtitle 05, chapter 03.02 Eligibility
Each local school system shall establish standards of participation which assure that students involved in interscholastic athletics are making satisfactory progress toward graduation.

Extracurricular Activities and Athletics Eligibility Requirements are as follows:

In addition to the eligibility regulations set forth in the Maryland Public Secondary Schools Athletic Association Handbook, the following regulations shall apply to all students of Charles County.

1. An individual must be a registered full-time student in Charles County Public Schools to participate in any extracurricular activity. A full-time student, for this purpose, is defined as a student registered in four (4) or more courses or in an approved college or principal waiver program, except in special circumstances.
2. Academic Eligibility:  Based on Policy #6431 (Adopted February 9, 2014; Last Revised April 17, 2018; Last Reviewed April 17, 2018, Revised August 9, 2022), General Curricula: Extra-curricular Activities and Athletics Eligibility Requirements for Grades 6-12

The Charles County Board of Education extends the privilege of extracurricular activities and athletics to students who recognize their obligation to themselves, their co-participants and their school community while striving for academic excellence.

Extracurricular activities are defined as any activity pursued outside of a student’s class enrollment. Examples of extracurricular activities include athletics, clubs, and student government associations. Extracurricular programs help provide valuable experiences and are considered an integral part of the total educational program. Involvement in extracurricular activities often have a positive influence on the academic achievement of students. It is the goal of this policy to help students successfully balance academics and extracurricular activities to provide opportunities for a well-rounded educational experience.

Activities that support specific content curriculum would not fall under the eligibility policy if the student were enrolled in the credit bearing class. Examples of activities that do not fall under the eligibility criteria include fine and performing arts, J.R.O.T.C. drill competitions, and Skills U.S.A.

Lawful Absences as Defined by COMAR 13A.08.01.03

• Illness of a student documented by a parent note
• Court summons
• Death of family member
• Other emergency as approved by the principal
• Hazardous weather conditions
• Work approved or sponsored by the school
• Observance of a religious holiday
• State of emergency
• Lack of authorized transportation

In addition, the following guidelines will be adhered to when determining eligibility for each quarter:

1. Except for students promoted from eighth grade to ninth grade, students who wish to participate in fall extracurricular and/or athletic activities will need to meet eligibility requirements based on their final grade-point average at the end of the previous year.
2. Except for students promoted from eighth grade to ninth grade, students who wish to participate in winter extracurricular and/or athletic activities will need to meet eligibility requirements based on their first quarter grade-point average.
3. Students who wish to participate in spring extracurricular and or athletic activities will need to meet eligibility requirements based on their second quarter grade-point average.
4. Except for students promoted from eighth grade to ninth grade in their first semester, if a student received a failing grade in quarters 1,2, or 3, she/he is ineligible for the remainder of the season, for post-season play, and for the following quarter.
5. Students academically ineligible at the end of the school year due to a failing grade may regain eligibility by attending and passing any/all summer school class(es) offered that caused the student’s ineligibility. Students may regain eligibility only by taking the same summer school class to improve a failing grade or the corresponding equivalent that meets graduation requirements. Grade point average requirements will be recalculated after the completion of summer school.
6. Summer school classes taken for original credit do not count towards or against eligibility.
7. Students cannot gain or regain eligibility at interim or at any time during the quarter and/or season.

Eligibility requirements must be met for students to participate in competitions, non-curricular performances and in activities which represent a CCPS school or district.  Activities include, but are not limited to:

General Curricula: Extra-Curricular Activities and Athletics Eligibility Requirements for Grades 9-12
Legal Adopted November 10, 2015, modified April 17, 2018.
For the purposes of determining eligibility of students to participate in extracurricular activities and athletics under Board Policy 6431, the following definitions shall be used.

Extracurricular activities are defined as any school activity that is non-credit bearing including athletics.  Extracurricular activities are limited to an activity that is not directly connected to the school’s academic program, and where students:

1. compete with students from other schools (such as intramural athletics or a robotics team); or
2. represent the school (such as in student government); or
3. perform (such as in a school play or musical group).

Extracurricular activities do not include academic support and supervised, structured skill-development activities, such as fine and performing arts workshops, tutoring programs, mentoring programs, and open gyms.

Days absent are defined to include any absence from school for a full day or any portion of the day for any reason other than those directly related to the following:

• Death in the immediate family, limited to a parent/guardian, sibling, grandparent, aunt, uncle, first cousin, or any individual who has regularly shared the household with the student;
• Illness of the student supported by a physician’s certificate;
• Up to five parent notes will be accepted per quarter to excuse absences.  Parent notes must be submitted within five days of the absence in order for absence to be excused.
• Illness of the student sent home due to the illness at the recommendation of the school nurse for the remainder of that school day.  An additional one or two consecutive school days immediately following that first day may be excused if supported by a written explanation from the student’s parent/guardian;
• Health exclusion, as determined by the school;
• Court summons; or
• Other emergency or set of circumstances, which in the judgment of the principal constitutes a good and sufficient cause for absence from school, including educational trips and college visits, as defined by Superintendent’s Rule 5122.

The principal retains the authority to require documentation of any days absent.

Any determination of ineligibility under Board Policy 6431 shall be listed on the student’s report card from the previous quarter.  Parents may appeal the determination of ineligibility to the principal of the school by completing an Extra-Curricular Eligibility Appeal form.  If the principal upholds the ineligibility, parents may appeal that decision by addressing the appeal in writing to the Office of School Administration no later than 30 days after principal’s decision.  A decision by the Office of School Administration to uphold an ineligibility determination may be appealed to the Board of Education in writing within 30 days of the date of the written decision by the Office of School Administration.  The student shall be ineligible during the appeal unless and until the ineligibility determination is reversed, in which case the student shall immediately become eligible.

This Rule shall apply to determining eligibility for the second quarter of the 2015-2016 school year and beyond.  Specifically, any student who is absent, as defined by this Rule, for more than 4.5 days in the first quarter of the 2015-2016 school year shall not be eligible to participate in extracurricular activities or athletics in the second quarter of the 2015-2016 school year.  In future eligibility determinations, absences in the previous quarter shall be the determining factor.  Nothing in this Rule shall be interpreted to override any other factor in determining eligibility, including the minimum required GPA as stated in Board Policy 6431.

1. If a student is unlawfully absent five (5) or more school days during the 9-week grading period, he/she becomes ineligible. All absences count against eligibility except those coded M2 for medical reasons, 01 for death in the immediate family, or 04 for court appearance.  Days absent are defined to include any absence from school for a full day or any portion of the day for any reason other than those directly related to the following:
   • Code 01, Death in the immediate family, limited to a parent/guardian, sibling, grandparent, aunt, uncle, first cousin, or any individual who has regularly shared the household with the student;
   •  Code M2, Illness of the student supported by a physician’s certificate; Illness of the student sent home due to the illness at the recommendation of the school nurse for the remainder of that school day.  An additional one or two consecutive school days immediately following that first day may be excused if supported by a written explanation from the student’s parent/guardian; Health exclusion, as determined by the school
   • Code 02 or 03, Up to five parent notes will be accepted per quarter to excuse absences.  Parent notes must be submitted within five days of the absence in order for absence to be excused.
   • Code 04, Court summons; or
   • Code 08 work approved or sponsored by the school
   • Code 13, Other emergency or set of circumstances which in the judgment of the principal constitutes a good and sufficient cause for absence from school, including educational trips and college visits, as defined by Superintendent’s Rule 5122.
     
     The principal retains the authority to require documentation of any days absent.
      
2. If a student is absent the entire day due to illness, he/she may not practice, compete, or perform.
3. If a student is absent in afternoon classes, he/she may not practice, compete, or perform.
4. If a student is absent in the morning, he/she must attend at least ½ of their classes.
5. Students on Principal Waiver – Students must attend class a minimum of 2 hours of class in order to participate in that day’s activities.
6. Students absent for lawful reasons other than illness have no restriction on that day’s practice or game.  However, the principal must approve the absence prior to participation.
7. Students suspended from school for any reason shall not be eligible for practice, competitions or performance during the time of the suspension unless reinstated by the principal and they attend more than ½ of their class periods for one day.  This includes in-school suspension programs.  A copy of the policy for Reinstatement of Suspended Student/Athletes is included in the handbook.
8. A student may participate in interscholastic athletics only if regularly enrolled in school the previous semester.  The only exception to this rule would be withdrawal due to physical disability.

Student is expected to attend all scheduled practices. If a situation arises that a student is unable to attend practice, the coach must be notified directly.

Participation in athletics is a privilege and carries with it the responsibility of exhibiting good behavior.

• Students who violate rules set forth by the county, school and coach (team expectations) could be temporarily suspended from the team or permanently dismissed from the team. Students permanently dismissed shall forfeit their right to any awards at the end of the season.  Any student who is permanently dismissed from a Charles County sports/season team forfeits the right to play that sport at any other high school during that school year.

Conduct of coaches and players during interscholastic competition:

• Any coach removed from a game by the game officials, must leave the game site immediately and will be suspended for the next game played.  Coaches suspended for a game are not allowed at the game site on the day or night of the succeeding contest. The coach MUST take the *“NFHS Teaching and Modeling Course for Disqualification Coaches” on the NFHS website (www.nfhslearn.com) prior to returning to coach in any capacity. (*$20 fee). A certificate of completion must be filed with the athlete director.
• Any player or players removed from a contest by game officials due to a flagrant foul/ unsportsmanlike conduct infraction will be suspended for the next game played.  Players suspended for a game are allowed to participate in practice sessions but will not be allowed to accompany the team to the game or represent the team on the sideline or bench areas.  Players suspended for a game are not allowed at the game site on the day or night of the succeeding contest. The student athlete MUST view the “NFHS Sportsmanship v2.0” video on the NFHS website (www.nfhslearn.com) under the supervision of a school official prior to returning to play in any capacity. A certificate of completion must be filed with the athlete director. 
  • Any egregious ejection (example: physical altercation leading to ejection), as determined by the officials will carry with it a minimum two-game suspension.  Depending upon the severity of the situation, the length of suspension may be increased.  
  • A second egregious ejection within the same season could lead to removal from the team. 
    Egregious behavior is being defined as:  
    • Violent conduct
      • Examples include fighting or attacks on opposing players towards the conclusion of a contest in attempt to injure or bait them into retaliation, 
    • Vulgar, profane language, spitting, insulting/abusive language/gestures,  
    • Racial language or gestures, or Physical or verbal personal attacks towards an official.    
      • Any game ejection penalty occurring at the last played game/contest of the previous year will invoke disqualification or removal from the 1^st game the following year (or the following season, in the case of a senior). 
      • A student or coach who has been ejected from an MPSSAA playoff contest will be disqualified for the next MPSSAA contest in that sport (or the next MPSSAA contest, in the case of a senior). 
      • Ejections are not appealable decisions.    
  • Coaches should be aware of the influence they have on their players and realize that player behavior is a direct extension and result of the behavior of the coaches with whom they have been associated.  Unacceptable behavior by players is a direct reflection on their coaches.  Good sportsmanship must be promoted at all times.

SUSPENSION:

1. Once the student is suspended by the principal for violation of school rules and regulations, he/she is automatically suspended from participation in all school activities pending reinstatement.
2. The student will serve the length of the suspension as determined by the principal.
3. After the suspension has been served, the student will be reinstated to school by the principal who issued the suspension if all conditions have been met.
4. Prior to return to his/her sports team, the student will then meet with the principal (or their designee) and the athletic director/club sponsor. The purpose of the meeting will be to decide whether to reinstate the student for participation. The parent and sponsor could also be included in this meeting.
5. If a second suspension during a sport season occurs, the student/athlete will not be reinstated to the sports team after return to school from the suspension.

HAZING, ASSAULT AND HARASSMENT:

Charles County Public Schools does not condone or allow any verbal, written, or physical assaults or harassment in
any form, including hazing or similar activities. Any activities that humiliate, tease, harass, injure, or potentially injure
as part of a ritual of belonging to any club, team, gang, or group are strictly forbidden in any form. Any student who
is exposed to an assault, harassment, or hazing, or suspects that such activities are occurring, should immediately
report the matter to a coach, teacher, or administrator.

SUBSTANCE ABUSE:

The Charles County Board of Education policies concerning substance abuse are outlined in the Student Code of
Conduct Handbook. Violations of the Substance Abuse Policy will be handled according to the discipline matrix
already in place. Students may not use, or be in possession of drugs, alcohol, or tobacco. Students may not
distribute or use any over the counter prescription drugs or dietary and nutritional supplements for the
purpose of enhancing performance. Failure to comply with the Student Code of Conduct may result in dismissal
from sports teams.

Students, while participating on a school team, are permitted to participate in the same sport outside of school during
the sports season. Such participation must meet the following criteria:

1. The outside participation may not conflict with the sports schedule of the school including district, regional and state championship play. (Sports schedules include games and practices.)
2. A student who elects to participate on an outside team and does not participate on the school team during the designated sport’s season is ineligible to represent his/her school in all meets and games that determine a county, district, regional, or state championship.

1. When an admission fee is charged, admission to SMAC sporting events shall be at the following rates:
   • Varsity $6.00
   • Freshman/Junior Varsity Double Header $6.00
   • Freshman $6.00
   • Junior Varsity $6.00
   • Tri-County Board of Education employees (with appropriate ID), shall be admitted free for regular season events. An MPSSAA pass is the only pass recognized during playoffs.
2. All individuals seven years of age or older will be charged admission. Any child younger than seven years of age will be admitted free of charge if accompanied by his/her parent or guardian.
3. Any paying guest attending an athletic contest who leaves the site (gymnasium, specific field area) must pay again to re-enter. Exception – While we support the general policy of not allowing spectators to leave athletic events and re-enter without paying another entry fee, good judgment should be used under certain circumstances.
4. No dogs or other pets are permitted in school buildings or on school grounds without the direct permission of the school administration. Exceptions are guide dogs, assistance animals and animals used for public schoolsponsored programs approved by school administration. Anyone bringing an animal on to school property for a permitted and approved purpose must have the animal on a leash at all times and must clean up after the animal.

Athletic Trainers are assigned to each high school to cover athletic practices and games. In the event of an injury, the student athlete should inform the athletic trainer and/or coach as soon as possible so proper treatment may occur in a timely manner. The athletic trainer will perform an on-site evaluation of the injury and determine the proper treatment. If necessary, the injured athlete may be referred to their family physician or other qualified health care professional for further evaluation. Any athlete who receives treatment from a doctor or emergency room as a result of an injury suffered during practice or a game must have a signed and dated written document from a qualified health professional giving a date the student athlete may continue to participate. This note must be given to the athletic director or athletic trainer prior to the athlete returning to play. The athletic director and athletic trainer and/or coach have the authority to withhold an athlete from participation in the absence of a physician release. In the event the athletic trainer is not on-site, the athlete should inform the head coach and/or athletic director of the injury. All accidents or injuries shall be reported by either the athletic trainer or head coach to the parents immediately and to the athletic director and/or principal.

Although there are risks involved in athletic participation, there is no reason for parents or students to be apprehensive. Charles County Public Schools coaches and athletic trainers place a great deal of emphasis on training and conditioning, injury prevention and management, proper use of equipment, and maintenance of safe playing areas. Student athletes and parents can take steps to ensure they are physically prepared for practices and games by:

• Eating three well-balanced, nutritious meals each day. In between meals, eat healthy snacks that are low in fat and sugar.
• Drinking plenty of fluids (preferably water) each day – especially before practices and games.
• Getting at least 8 hours of sleep each night.
• Warming up thoroughly before exercising.
• Reporting all injuries to your coach and the athletic trainer. Never let injuries go untreated.
• Always wearing the prescribed uniform, including protective gear, for practices and games.
• Washing your uniform, protective gear and practice clothing after each use to avoid growth of bacteria and staph infections. Do not share equipment, uniforms or other clothing, towels or personal items such as razors.

A concussion is an injury to the brain as a result of a force or jolt applied directly or indirectly to the head. Concussions can occur in any sport. Parents will be notified on the day as soon as possible of the injury about the known or possible concussion.

If a student athlete exhibits any sign of concussion or reports any symptom, he/she will be removed from practice or play, and parents notified immediately. The student athlete will not be allowed to participate in a practice or game while experiencing any lingering or persisting symptoms of a concussion, no matter how slight, until cleared by a qualified health care professional. The student must be completely symptom free at rest and during physical and mental exertion prior to return to sports activities. For more information, please visit: http://www.nfhslearn.com

Each year high school athletes experience serious injury and even death resulting from heat-related illnesses. It is a major concern in that the number of deaths over the last 15 years has remained constant. That statistic becomes more alarming given that heat-related illness and death are almost entirely preventable. The need to dramatically increase awareness of the issue, recognize the symptoms of heat illness and treatment of suspected cases has become a primary consideration for early season practice routines.

The Maryland General Assembly recognized the risk and has provided legislation to address the problem. The guidelines were developed through a collaborative effort of the representatives from the Maryland State Department of Education (MSDE), Department of Health and mental Hygiene (DHMH), Local School Systems, Maryland Public Secondary Schools Athletic Association (MPSSAA), Maryland Athletic Trainers Association (MATA), and Licensed Physicians who treat student athletes.

The contents detailed in this document include education of coaches, parents, athletic administrators and student athletes; heat acclimatization timeline; and refer to each school’s athletic Emergency Action Plan (EAP). The guidelines attempt to strike a safe balance between a graduation introduction and assimilation into athletic practice and competition with the need to properly teach safe playing techniques. The mitigation of other serious injuries must be considered in any pre-season practice format.

Coaches, parents, and student play a critical role in understanding the dynamics associated with heat related illnesses. For many, the concept of heat acclimatization is a vague term. Likewise, the awareness of hydration and/or heat related emergency procedures are also limited amongst the general population. Raising the awareness of heat related illness is a priority of each school’s athletic department.

A proper heat-acclimatization plan in secondary school athletic programs is essential to minimize the risk of exertional hear illness during the preseason practice period. Gradually increasing the athlete’s exposure to the duration and intensity of physical activity and to the environment minimizes exertional heat illness risk while improving athletic performance.

Progressive acclimatization is especially important during the initial 3 to 5 days of summer practices. When an athlete undergoes a proper heat-acclimatization program, physiologic function, exercise heat tolerance, and exercise performance are all enhanced. In contrast, athletes who are not exposed to proper heat acclimatization programs face measurable increased risks for exertional heat illness.

Summary

The main problem associated with exercising in the hot weather is water loss through sweating. Water loss is best replaced by allowing the athlete unrestricted access to water. Water breaks two or three times per hour is better than one break an hour. Probably the best method is to always have water available and to allow the athlete to drink water whenever he/she needs it. Never restrict the amount of water an athlete drinks and be sure the athletes are drinking the water. The small amount of salt lost in sweat is adequately replaced by salting food at meals. Talk to your medical personnel concerning emergency treatment plans.

There is considerable danger concerning heat stress/exhaustion during fall and late spring outdoor physical activities. All students should be monitored closely. Because students are involved in physical activity are particularly susceptible to water depletion in the body. Please consider temperature and humidity should be monitored when scheduling outside activities.

When a code red/orange weather advisory for the Washington Metropolitan area is issued, and the heat index (air temperature plus relative humidity) reaches 100+ degrees, CCPS places weather advisory to all principals and athletic directors by email. This advisory, when issued, MUST be followed. During these heat advisories, students involved in physical activity should always have water available to them.

1. Temperatures below 32º (Real feel temperature)
   The following guidelines can be used in planning activity depending on the real feel temperature. Conditions should be constantly re-evaluated for change in risk, including the presence of precipitation:
   • 30 degrees Fahrenheit and below: Be aware of the potential for cold injury and notify appropriate personnel of the potential.
   • 25 degrees Fahrenheit and below: Provide additional protective clothing; cover as much exposed skin as practical; provide opportunities and facilities for re-warming.
   • 15 degrees Fahrenheit and below: Consider modifying activity to limit exposure or to allow more frequent chances to re-warm.
   • 0 degrees Fahrenheit and below: Consider terminating or rescheduling activity. When the real feel temperature is at 30 degrees Fahrenheit or below rules/regulations regarding undergarments should be waived.
2. Guidelines during heat advisories
   • In addition to the County Weather Advisories, all high schools will be equipped with digital psychrometers for on campus monitoring of weather conditions by the athletic director to be able to adjust practices accordingly.
   • Heat Index 105⁰ plus – All outdoor activities are canceled. Practice indoors is permitted.
   • Heat Index 94⁰ - 104⁰ - Recommend no equipment during practices. Modify practice with mandatory water/rest breaks every 10-15 minutes. Water should be always available and in unlimited quantities.
   • Heat Index 84⁰ - 93⁰ - Recommend helmets and shoulder pads only. Recommend equipment be removed as often as possible during non-contact drills and water/rest breaks. Water available always. Provide a 10 min rest per 45 min of activity.
   • Below 84⁰ - Recommend adequate water supply at all practices and competitions with breaks every 30 min for rehydration. Water available at all times. Monitor the heat index for increases.
3. Heat Stress and Athletic Participation
   Early fall football, cross country, soccer and field hockey practices are conducted in very hot and humid weather in many parts of the United States. There is considerable danger concerning heat stress when fall athletic practices begin. All athletes should be monitored closely. Because of the equipment worn, football players are particularly susceptible to water depletion in the body. However, all athletes are at risk and the necessary precautions need to be taken for all sports. The following is background information regarding practice in hot and/or humid weather.

***THERE IS NO EXCUSE FOR HEAT STROKE DEATHS TO OCCUR IF THE PROPER PRECAUTIONS ARE TAKEN.*** Under such conditions, the athlete is subject to the following:

Heat Cramps – acute, painful, involuntary muscle contractions that presents during or after intense exercise sessions. Can be due to dehydration, electrolyte imbalances, neuromuscular fatigue, or any combination of the above factors.

Heat Syncope – weakness, fatigue, and fainting after standing for long periods of time, immediately after cessation of activity, or after rapid assumption of upright posture after resting or being seated. Will occur with exposure to high environmental temperatures.

Heat Exhaustion – inability to continue exercise associated with any combination of heavy sweating, dehydration, sodium loss, and energy depletion. Signs and symptoms can include pale skin, muscle cramps, weakness, fainting, dizziness, headache, and increased core body temperature between 97⁰ - 104⁰F.

Heat Stroke – an elevated core temperature of >1040F associated with signs of organ failure and central nervous system changes. Signs and symptoms are increased heart rate, low blood pressure, sweating or lack of sweating, hyperventilation, altered mental status, vomiting, diarrhea, seizures, or coma. This may occur suddenly and without being proceeded by other clinical signs. This is a MEDICAL EMERGENCY.

Hyponatremia (instead of heat exhaustion –salt depletion) – low blood sodium levels due to hydrating with water only and not replacing electrolytes or by not drinking enough to replace the amount of sodium lost in sweating. Also known as water intoxication. May present with disorientation, altered mental status, headache, vomiting, fatigue, muscle cramping and extremity swelling.

National Athletic Trainers’ Association Position Statement: Exertional Heat illnesses. Journal of Athletic Training. 2002; 37(3):329-343.

It is believed that the above-mentioned heat stress problems can be controlled provided certain precautions are taken. According to the American Academy of Pediatrics Committee on Sports Medicine, heat related illnesses are all preventable. (Sports Medicine: Health Care for Young Athletes, American Academy of Pediatrics, 1991)

The following practices and precautions are recommended:

1. Each athlete should have a physical exam with a medical history when first entering a program and an annual health history update. History of previous heat illness and type of training activities before organized practice begins should be included. State high school association’s recommendations should be followed.
2. It is clear that top physical performance can only be achieved by an athlete who is in top physical condition. Lack of physical fitness impairs the performance of an athlete who participates in high temperatures. Coaches should know the PHYSICAL CONDITION of their athletes and set practice schedules accordingly.
3. Along with physical conditioning, the factor of acclimatization to heat is important. Acclimatization is the process of becoming adjusted to heat and it is essential to provide for GRADUAL ACCLIMATIZATION TO HOT WEATHER. It is necessary for an athlete to exercise in the heat if he/she is to become acclimatized to it. It is suggested that a graduated physical conditioning program be used, and that 80% acclimatization can be expected to occur after the first 7 to 10 days. Final stages of acclimatization to heat are marked by increased sweating and reduced salt concentration in the sweat.
4. The old idea that water should be withheld from athletes during workouts has NO SCIENTIFIC FOUNDATION. The most important safeguard to the health of the athlete is the replacement of water. Water must be on the field and readily available to the athletes at all times. It is recommended that a minimum of 10 minutes be scheduled for a water break every half hour of heavy exercise in the heat. WATER SHOULD BE AVAILABLE IN UNLIMITED QUANTITIES. Check and be sure athletes are drinking the water. Cold water is preferable. Drinking ample water before practice or games has also been found to aid performance in the heat.
5. Salt should be replaced daily. Modest salting of foods after practice or games will accomplish this purpose. Salt tablets are not recommended. ATTENTION MUST BE DIRECTED TO REPLACING WATER - FLUID REPLACEMENT IS ESSENTIAL.
6. Cooling by evaporation is proportional to the area of the skin exposed. In extremely hot and humid weather, reduce the amount of clothing covering the body as much as possible. NEVER USE RUBBERIZED CLOTHING.
7. Athletes should weigh each day before and after practice and WEIGHT CHARTS CHECKED. Generally, a three percent weight loss through sweating is safe and over a 3 percent weight loss is in the danger zone. Over a three percent weight loss, the athlete should not be allowed to practice in hot and humid conditions. Observe the athletes closely under all conditions.
8. Observe athletes carefully for signs of trouble, particularly athletes who lose too much weight and the eager athlete who constantly competes at his/her capacity. Some trouble signs are nausea, incoherence fatigue, weakness, vomiting, cramps, weak rapid pulse, visual disturbance and unsteadiness.
9. Teams that encounter hot weather during the season through travel or following an unseasonably cool period, should be physically fit, but will not be environmentally fit. Coaches in this situation should follow the above recommendations and substitute more frequently during games.
10. Know what to do in case of an emergency and have your emergency plans written with copies to all your staff. Be familiar with immediate first aid practice and prearranged procedures for obtaining medical care, including ambulance service.

Activity Guidelines for Athletics related to Heat Index and Wet Bulb Globe Temperature (WBGT)

Activity Guidelines for Athletics related to Wet Bulb Globe Temperature

The WetBulb Globe Temperature (WBGT) is a measure of the heat stress in direct sunlight, which takes into account: temperature, humidity, wind speed, sun angle and cloud cover (solar radiation). This differs from the heat index, which takes into consideration temperature and humidity and is calculated for shady areas. WBGT may be taken (in addition to our Heat Index notifications) by the athletic trainers or athletic directors at each school as often as is necessary to monitor heat conditions for our athletes.

NATA Guidelines

Heat stroke/heat exhaustion emergency plan - know your EAP and follow your EAP

In the event of a heat illness, the following steps should be taken.

1. Remove athlete from competition/practice.
2. Move athlete to a shaded or cool area and begin to cool them down.
3. Remove all equipment and clothing as appropriate
4. Begin Cooling the Athlete
   1. Cooling Methods
      1. Cold Water Immersion is the most effective
      2. Ice Towels
      3. Ice bags over the athlete’s torso, neck
      4. Cold shower
5. If Heat Stroke is suspected immediately activate the school’s athletic emergency plan.
6. If the athlete is conscious and able, begin rehydration with cold fluids.
7. Monitor ABC’s, vital signs; watch for signs of Central Nervous System changes.
8. If the athlete does not respond to cooling treatment activate the school’s athletic emergency plan for transport to the nearest hospital.
9. Notify parents/guardians and proceed with Charles County incident procedures.

Heat Stroke - this is a medical emergency - delay could be fatal

Immediately cool body while waiting for transfer to a hospital. Remove clothing and use cool water on body. An increasing number of medical personnel are now using a treatment for heat illness that involves applying either alcohol or cool water to the victim’s skin and vigorously fanning the body. The fanning causes evaporation and cooling.

(Source: The First Aider - September 1987). 

Heat Exhaustion - obtain medical care at once

Cool body as you would for heat stroke while waiting for transfer to hospital.  Give fluids if athlete is able to swallow and is conscious.

1. Heat Acclimatization Period
   Heat acclimatization guidelines should take into account an acclimatization period that defines the duration, intensity and number of required practices to acclimatize each individual student-athlete. The duration and intensity for practices are suggested to gradually increase the student-athlete’s heat tolerance, enhance their ability to participate safely in warm and hot conditions and minimize their risk for heat related illnesses.
2. Heat Acclimatization Guidelines: for all Fall Sports
   • On single-practice days, one walk-through is permitted.
   • Double practice days (beginning no earlier than practice day 6) must be followed by a single-practice day or rest day.  When a double-practice day is followed by a rest day, another double-practice day is permitted after the rest day.   
   • All practices and walk-through sessions must be separated by three hours of continuous rest.  
   • If a practice is interrupted by inclement weather or heat restrictions, the practice should recommence once conditions are deemed safe, but total practice time should not exceed its limitations.
3. Equipment Restrictions
   • Football
     • Practice days 1 and 2 – helmets only, and shorts/t-shirts
     • Practice days 3 through 5 – helmets and shoulder pads only.  Contact with blocking sleds and tackling dummies may be initiated. 
     • Beginning practice day 6 – full protective equipment and full contact may begin.
   • Field Hockey
     • Practice days 1 and 2 – Goalies in helmet and goalie kickers, athletes may wear shin guards, goggles and mouthpieces.
     • Practice days 3 through 5 – Goalies in helmet, chest protection and goalie kickers.
     • Beginning practice day 6 – full protective equipment may be worn.  
   • Soccer – Shin guards and goalie gloves can be worn beginning day 1
   • Volleyball - Knee pads may be worn beginning day 1
4. The heat-acclimatization period is designed for students on an individual basis.  Days in which athletes do not practice due to a scheduled rest day, injury, illness or other reasons do not count towards the heat-acclimatization period.
5. Practice Days 1-5 
   • School teams shall conduct all practices within the general guidelines above as well as the following guidelines for practice days 1-5.
   • School teams are limited to one practice per day not to exceed three hours in length.
   • One walk-through session is permitted per day no longer than 1 hour in duration.
6. Practice Days 6-14
7. School teams shall conduct all practices within the general guidelines above as well as the following guidelines for practice days 6-14.
8. Total practice and walk-through time per day should be limited to five hours with no single session longer than three hours in duration.
9. School teams may participate in full contact practices with all protective equipment worn.

Sample Practice Calendar

Note: Shaded days reflect Heat Acclimatization Period

1. A student must successfully complete the criteria for lettering in order to be awarded a letter.
2. In addition to achieving the minimal practice and playing criteria as specified by the Charles County Public Schools, the student must complete the season in good standing unless medically unable to do so in order to be eligible for awards

1. A student must be eligible and in good standing at the end of his/her sport season. If for any reason the school deems the student not eligible at the end of the sport season, the student will not be eligible for any post-season.
2. The first varsity award earned will be the approved school letter including appropriate emblem.
3. For awards for subsequent years and sports/activities, participants will receive stars, pins, or similar school related insignias.
4. All junior varsity and freshman team members will receive certificates of participation.
5. Participation in fund raising activities by the student and his or her parents shall in no way be a factor for one to achieve a school letter.
6. Parent (volunteer) involvement in a program shall in no way be a factor for one to achieve a school letter.
7. Listed below are the criteria for earning a letter in Charles County High School Athletics.  All coaches shall adhere to the standards.  Item #1 must be met; however, it does not guarantee the student a letter unless II, III, and IV are fulfilled to the satisfaction of the coach.  Letters will be awarded only to those players who meet all four of the requirements.  A player must complete the season in good standing, unless medically unable to do so.  Any student, after participating on the varsity team for two or more years1, may receive a letter award without meeting the requirement of I if he/she has met standards II, III, and IV.
   1. Participation in Contests - Has met requirements
      Football                                   50% of quarters                      Baseball                                50% of innings/25% pitchers
      Cross Country                         80% of meets                          Spring Track                                                 80% of meets
      Field Hockey                           50% of halves                          Soccer                                                          50% of halves
      Tennis                                     50% of matches                      Golf                                                            50% of matches
      Basketball                                50% of quarters                      Softball                                  50% of innings/25% pitchers
      Wrestling                                 50% of matches                      Indoor Track                                                  80% of meets
      Volleyball                                 50% of matches                      Cheerleading                                               80% of games
      Swimming                                50% of matches                      Lacrosse                                                       50% of halves
      Bocce                                      50% of matches
   2. Attitude Toward Practice and Training
      1. Attends practice regularly
      2. Follows training rules
      3. Listens to and follows instructions during practices and contests
   3. Sportsmanship/Citizenship
      1. Accepts coach’s decision
      2. Shows respect for the coaches, officials, team and spectators
      3. Displays an excellent attitude while competing
   4. Care of Facilities and Equipment
      1. Demonstrates concern for equipment
      2. Returns all assigned equipment
      3. Respect of home facility and visitor facility

1. SMAC CONFERENCE / COUNTY CHAMPIONS
   Team members for conference champions will receive an award for their particular sport. The Charles County Public Schools athletic department and or athletic booster organization will fund these awards.
2. MPSSAA / MPSSCC SECTIONAL / REGIONAL CHAMPIONS
   Each team member winner, will receive an award inscribed with “MPSSAA/MPSSCC Sectional Champion”, “Regional Champion” or “MPSSAA/MPSSCC State Finalist”. The Charles County Public Schools athletic department and or athletic booster organization will fund these awards.
3. MPSSAA / MPSSCC STATE CHAMPIONS
   Each team member will receive an award with the shape of the state of Maryland inscribed with “MPSSAA/MPSSCC State Champions” or “MPSSAA/MPSSCC State Finalist”. The Charles County Public Schools athletic department and or athletic booster organization will fund these awards.
4. TEAM PICTURE PLAQUES
   Each team member will receive a picture plaque signifying MPSSAA / MPSSCC State Championship Team. The Charles County Public Schools athletic department and or athletic booster organization will fund these awards.
5. RINGS/JACKETS/PENDANT
   Any team that is an MPSSAA / MPSSCC “State Champion” will have the opportunity to purchase the ring from JOSTENS. The same holds true for individual “Champion”, Runner-Up”, or “Finalist”. State “Qualifiers” do not qualify for rings. The Athletic Department and athletic booster will not purchase any jackets, pendent or rings. This is not an award, but an item that may be purchased by an athlete. No school or booster funds can be used to purchase this items:
   • MPSSAA - Maryland Public Secondary Schools Athletic Association
   • MPSSCC – Maryland Public Schools State Cheerleading Committee
   • COUNTY - Charles County Public Schools

The NCAA (Division One and Two) and the NAIA are the only institutions that have a national signing date in which athletic scholarships are included with the financial aid offer and binding on the institution and the student athlete. Charles County Public Schools will host “signing” ceremonies for the student athlete and their families when the signing becomes official and the scholarship offer is verified. A picture opportunity will be held by the schools in May upon confirmation from the institution that the student athlete will be participating in a sport at the college (NCAA Division Three or NAIA Division Two) or invited walk-on student athlete.

It is the responsibility of the student/athlete to maintain and return all equipment and uniforms issued. Parents will be financially responsible for equipment and uniforms that are lost, stolen, or misplaced. The price of replacing these items will be the actual cost to the school for purchasing new replacement items. Student athletes who do not return equipment in time to be professionally reconditioned for the next season will be charged the reconditioning fee. (i.e.,football/lacrosse helmets and shoulder pads.) Until any charges for lost equipment or reconditioning have been paid,the student athlete will not receive a letter award or be eligible to participate on any other school athletic team including the next school year. Students must be cleared of all financial obligations before trying out for a sport or activity.

Throughout the year, photographs and videotapes may be taken of students to be used on the school’s website, the booster’s website, and in other Charles County Public Schools publications for educational and/or promotional purposes.

When schools are dismissed early or do not open due to inclement weather, all athletic activities (games and practices) are cancelled. Athletic event information will usually be available at the schools by 12:30 p.m. daily.

Practice times will be limited to three-hour sessions. No practice shall end later than 9 p.m. Parents are to be advised in writing regarding practice times by the coach of a sport prior to the start of season.

• Team members shall be required to go to the host school together and return together by bus provided by Charles County Public Schools.
• Students are not permitted to transport team members.
• Parents/guardians who wish to take their student home from an away event must sign the student out on a form provided by the coach, after the game/match.
• Students are expected to be picked up at the end of practices or games in a reasonable amount of time from the end of the event.

Purpose

This addendum has been prepared to serve as a guide to student/ athletes and parents. The intention of this addendum is to provide information that will facilitate successful participation in the athletic program as well as clarifying differences between the Interscholastic Program and the Unified Sports Program. Unless otherwise indicated below, students participating in the Unified Sports Program must abide to the same policies listed in the handbook. If questions should arise which are not covered in this addendum, please address them with the appropriate individual (Coach, Athletic Director, or Unified Sports Coordinator).

Squad membership

A student with an Individualized Education Program (IEP) may participate on a Unified Sports team until the expiration of their IEP as long as they are enrolled in Charles County Public Schools.

Required Athletic Forms/Information

Student athletes must submit completed forms to the Athletic Director and receive clearance before they can try out for any team. These forms must be completed for each season the student participates.

• Student/Parent Athletic Handbook signed permission form within item (d)
• Parental Consent/Physical Form
• Athletic Emergency Medical Card
• Pre-Season Athletic Eligibility Clearance Form
• COVID-19 Awareness Form (Parent/Student-Athlete Participation Acknowledgement Statements)
• Application for Participation in Special Olympics Maryland* *Required by Special Olympics Maryland

Students must be cleared of all financial obligations before trying out for a sport or activity.

Eligibility

• Residence
  • Students participating in a regionalized program within Charles County Public Schools (i.e., Lifeskills, TAASC) will participate at the school in which they are enrolled.
• Academics
  • students pursuing a High School Certificate of Completion are not required to meet academic requirements for eligibility.
• Attendance
  • The Unified Sports Program will follow the same attendance policy as the Interscholastic Program.
• Lettering Criteria
  • Unified Tennis 50% of matches
  • Unified Bocce 50% of matches
  • Unified Track & Field 50% of matches

Students don't register for the PSAT/NMSQT through College Board. Schools and districts choose whether and when to offer it. PSAT/NMSQT testing may occur on a school day between these dates:

• October 1–October 31, 2024
• Schools may also choose to administer the PSAT/NMSQT on Saturday, October 12, 2024, or Saturday, October 26, 2024.
  (Note: For fall 2024 only, the PSAT/NMSQT will be offered on two Saturdays to accommodate schools or students who cannot test on October 12 due to Yom Kippur.)

2024-2025 SCHOLASTIC APTITUDE TEST DATES (SAT)
August 2024–June 2025 Test Dates

These test dates and deadlines apply to all students—U.S. and international—taking the SAT:

*Students who need to borrow a device from College Board will need to register and request their device earlier than the registration deadline—at least 30 days before test day.
**Late registration is available worldwide.Additional fees apply.

2024-2025 ACT ASSESSMENT Schedule

*No test centers are scheduled in New York for the July test date.
Test Information Release for the 2024-2025 testing year will occur in September, December, and February. See www.act.org/the-act/tir for more information.

Sports schedules are accessible from the Charles County Public Schools website: https://www.ccboe.com
(Highlight Students tab, select Athletics, select Schedules

La Plata High School, Christopher Butler

Henry E. Lackey High School, John Lush

Maurice J. McDonough High School, Pamela Thornton-Miller

North Point High School, Andrew Shattuck

St. Charles High School, Jennifer Smith

Thomas Stone High School, Kevin Heider

Westlake High School, Andrew Dutrow

All athletes and parents shall exhibit good sportsmanship. (Sportsmanship is an overt display of respect for all the rules of the sport and all others--players, coaches, officials, and fans [National Federation News, March 1995, p. 10]. Sportsmanship involves a commitment to fair play, ethical behavior, and integrity.) The following statement may be read before all Charles County Athletic Events when a public address system is used:

As members of the Maryland Public Secondary Schools Athletic Association and Southern Maryland Athletic Conference, we remind everyone of the high standards of sportsmanship we expect from those in attendance towards the participants and officials for tonight’s contest. Spectators, please stay off the area of play at all times, cheer positively for your team and not against the opponents or officials. Parents are reminded that the (Gym /Stadium) is an inviting place for children to play. However, these locations can be very dangerous so please supervise children at all times. Our schools are smoke free campuses, and we appreciate you not lighting up during the event or on campus. We also remind everyone that the use of a laser pointer and flash photography during play/participation is strictly prohibited. In the event of an unusual circumstance or facility emergency, please listen to the public address announcer for directions. Finally, we remind you that the administration reserves the right to remove anyone for inappropriate behavior, so cheer long and hard for your team and not against the opponent or officials.

Thank you for your cooperation and enjoy the game.

Students don't register for the PSAT/NMSQT through College Board. Schools and districts choose whether and when to offer it.  PSAT/NMSQT testing may occur on a school day between these dates:

• October 1–October 31, 2024
• Schools may also choose to administer the PSAT/NMSQT on Saturday, October 12, 2024, or Saturday, October 26, 2024.
  (Note: For fall 2024 only, the PSAT/NMSQT will be offered on two Saturdays to accommodate schools or students who cannot test on October 12 due to Yom Kippur.)

2024-2025 SCHOLASTIC APTITUDE TEST DATES (SAT)
August 2024–June 2025 Test Dates

These test dates and deadlines apply to all students—U.S. and international—taking the SAT:

*Students who need to borrow a device from College Board will need to register and request their device earlier than the registration deadline—at least 30 days before test day.
**Late registration is available worldwide. Additional fees apply.

*No test centers are scheduled in New York for the July test date.
Test Information Release for the 2024-2025 testing year will occur in September, December, and February. See www.act.org/the-act/tir for more information.

Sports schedules are accessible select the Schedules tab on this webpage.

This handbook has been prepared to provide a guideline for the policies, procedures and regulations governing the interscholastic athletic program in Charles County.  Maryland Public Secondary Schools Athletic Association (MPSSAA) and Southern Maryland Athletic Conference (SMAC) policies and procedures are included in separate publications.  Principals, athletic directors, and coaches are reminded that the Charles County regulations are in some cases more restrictive than the MPSSAA or SMAC regulations.  It is most important to remember that some situations may require interpretation.  Please contact the director of student activities for Charles County when questions arise.

Note:  While much of the information expressed in this handbook reference athletics, the basic rules, guidelines, and expectations will apply to all extra-curricular activities, including those non-athletic clubs and activities.  See page 22 for sample groups.

All schools participating in the interscholastic program shall abide by these county rules and regulations, the Southern Maryland Athletic Conference Constitution and By-Laws, and the Rules and Regulations Governing Interscholastic Athletics in the State of Maryland.

Coaching evaluations in Charles County are performed for three reasons. First, if expectancies are clear and concise, there should be an improvement of coaching techniques and overall professional performance. Second, the evaluation process insures a direct communication of the professional standing of the coach. Most often this will be a positive reinforcement for a job well done. Third, the evaluation process can provide documentation on the system needs for coaching personnel.

Included in the Handbook is an example of the Head Coach Evaluation. Coaches should study it carefully and pay particular attention to the overall rating system. Coaches can easily determine that all categories of evaluation are important, but that "Coaching Effectiveness" and "Administrative Responsibility" receive more emphasis.

Also provided is a schedule indicating when each coach is to be evaluated. The athletic director in conjunction with the school principal is to evaluate head coaches. The athletic director and head coach are to evaluate the assistant coach.

Any coach can be evaluated in any year. The minimum evaluations must be done according to the following schedule:

Last Name

• A-L Must be evaluated in even fiscal years.
• M-Z Must be evaluated in odd fiscal years.

All first-year coaches are to be evaluated.

Compensation for teachers provided by the Extra Pay Scale for Extra Duties shall be applicable under the following conditions:

1. The assignment to each extra-curricular position shall be made annually in writing and shall be for one school year.
2. It is understood that the principal determines the assignment's scope and the teacher/coach accepting it is directly responsible to the principal.
3. The specific extra-curricular programs and the number of teachers/coaches assigned to each activity in each school shall be determined and approved by the superintendent of schools.
4. No teacher/coach may coach more than two activities per year for compensation, except as authorized by the superintendent of schools or his/her designee.
5. No coach may receive compensation for more than one head coaching and one assistant coaching assignment per year, except as authorized by the superintendent of schools or his/her designee.
6. No coach may receive compensation for more than one sport per season.
7. Payment will be made for each activity. Such payment will be included in the end of the month salary check following receipt of verification from the school principal that the teacher/coach has discharged his/her responsibilities as outlined in the job description.
8. The assignment of administrative personnel to extra duty positions is discouraged because effective administration of a school is considered a full-time assignment. Approval of the superintendent of schools or his designee will be necessary for the appointment of an administrator to extra duty positions.
9. A teacher of one school coaching an activity in another shall have the approval of both principals and is strongly discouraged.

The positions listed below have been approved for extra pay at the designated rate listed. The rate of pay represents a maximum stipend and is contingent upon the individual fulfilling all the provisions of the Extra Pay for Extra Duty contract.  In the event the principal reduces a stipend because all provisions have not been fulfilled, the decision shall be made after a conference between the principal and the employee.  The schedule for extra pay is as follows:

In the event an athletic director is assigned to coach a listed sport, he/she would be limited to receiving the stipend for serving as athletic director and coaching one sport per year. All vacancies for extra pay positions will be adequately publicized. Assumption of all extra pay duties shall be voluntary, and the signature of the employee shall be required on the contract prior to performing the duties.

The following athletic programs may be organized and conducted on the high school level.

Cheerleading squads are approved school teams recognized by the Charles County Board of Education. They comprise an integral part of the Charles County Athletic Program.

The purpose of cheerleaders is to convey school spirit while supporting the competitive sporting events of the school. Cheerleaders act as liaisons to motivate and unite spectators of other athletic teams that are competing by incorporating cheers, dances, and other crowd involvement techniques. They are also representatives of the school and community. The cheerleading squads are team-based activities that promote fitness, trust, self-esteem, enthusiasm, and fun! As a cheerleader, students will perform cheers, stunts, dances, tumbling, and many other activities that involve spectator involvement. Additional activities include cheerleading camps, team-building courses, and cheerleading competitions to improve skill level, teamwork, and self-confidence.

1. Objectives for Cheerleaders - A cheerleader will be able to:
   1. Promote school spirit.
   2. Control crowds through organized leadership.
   3. Provide support and recognition for all athletic teams and other school groups as appropriate.
   4. Practice and always encourage good sportsmanship and mature behavior.
   5. Lead organized cheers and chants to the student body and other spectators.
   6. Acquaint students with a variety of appropriate cheers to be used in different situations.
   7. Become knowledgeable of the sports for which they are going to cheer.
   8. Ensure visiting teams are always welcomed and courteously treated.
2. Standards and Procedures for Cheerleading:
   1. Squad members must try out each season to qualify for a position on that season’s squad.
   2. All skills and spotting techniques should be in accordance with National Federation of High Schools Spirit rules for cheerleading.  All pyramids will be limited to "two high" levels involving no more than 3 levels. (1-1/2-1/2 no 4-1/2's).  Individual schools may decide not to use any pyramids. Stunts, which require skill beyond the ability of the squad, should be eliminated.
   3. Cheerleading must follow all MPSSAA rules and guidelines pertaining to out of season practices and summer camps.
   4. All cheerleaders should respect the integrity and judgment of sports officials and display modesty in victory and graciousness in defeat.
   5. It is expected that practices will be held frequently in preparation for the season.
   6. Each squad will cover a minimum number of events as determined by the school administrator.
   7. Cheerleaders should be dressed appropriately for all practices, including proper shoes, loose fitting shorts and full T-shirts.
   8. All those eligible for tryouts will receive a schedule of tryout dates, words and guidelines for cheers, a sample evaluation sheet, and a detailed description of the selection criteria and tryout procedures, expectations of behavior in various situations, safety in dress for practice, etc.
   9. The coach is responsible for the selection of the cheerleading squad.
   10. Twelfth grade students may not participate on the junior varsity squad. It is recommended that eleventh grade students participate on the varsity squad.
3. Cheerleading Responsibilities:
   1. At away games, the squad will sit in the area designated by the athletic director of the host school.
   2. The members of the cheerleading squad shall:
   3. Conduct themselves in a courteous, polite, and considerate manner, reflecting good sportsmanship.
   4. Extend courtesy toward spectators, teams, and cheerleaders of the other school.
   5. Refrain from the use of profanity or any other unsportsmanlike conduct.
   6. Practice sessions, events, and activities shall be attended by all squad members unless excused by prior consent of the coach.
   7. Uniforms shall be worn at all cheerleading and related activities and only for official school functions as approved by the coach.
   8. Uniforms shall be always kept clean and in good condition.
   9. The captain shall have the responsibility to communicate with the coach concerning all activities of the squad.
   10. Each squad shall have current team expectations.
   11. Cheerleaders are not to wear any jewelry while participating in cheerleading practices, games, and competitions.

1. Students shall be eligible for practice or participation in athletics ONLY when there is on file with the principal/athletic director a Verification of Insurance that is signed by their parent or legal guardian.
2. A student may not practice for or participate in any athletic activity until certified by a physician and the certificate is on file with the principal.
3. Charles County Public Schools does not offer insurance for athletes but has approved a Student Accident Insurance Plan underwritten by Student Insurance, a division of UICI.   A letter will be sent to the parents explaining the Board's policy and the forms that must be signed by the parent or legal guardian.  The signed form is to be placed on file before a student will be permitted to practice or participate.
4. Charles County Public Schools requires all participants in athletics to provide evidence of adequate insurance.
5. No one except players, officials, cheerleaders, and faculty members assigned as coaches, and others approved by the principal and the director of student activities may be on the playing field or court areas during a contest.

Participation in athletics is a privilege and carries with it the responsibility of exhibiting good behavior. Students who violate rules set forth by the county, school and coach (team expectations) could be suspended from the team or permanently dismissed from the team. Students permanently dismissed shall forfeit their right to any awards at the end of the season. Any student who is permanently dismissed from a Charles County sports/season team may not play that sport at any other high school during that school year.

Conduct of coaches and players during interscholastic competition:

1. Any coach removed from a game by the game officials must leave the game site immediately and will be suspended for the next game played. Coaches suspended for a game are not allowed at the game site on the day or night of the succeeding contest. The coach MUST take the *“NFHS Teaching and Modeling Behavior Course for Disqualification Coaches” on the NFHS website (www.nfhslearn.com) prior to returning to coach in any capacity (*$20 fee). A certificate of completion must be filed with the athlete director.
2. Any player or players removed from a contest by game officials due to a flagrant foul/ unsportsmanlike conduct infraction will be suspended for the next game played. Players suspended for a game are allowed to participate in practice sessions but will not be allowed to accompany the team to the game or represent the team on the sideline or bench areas.  Players suspended for a game are not allowed at the game site on the day or night of the succeeding contest. The student athlete MUST view the “NFHS Sportsmanship” video on the NFHS website (www.nfhslearn.com) under the supervision of a school official prior to returning to play in any capacity. A certificate of completion must be filed with the athlete director.  
3. Any egregious ejection (example: physical altercation leading to ejection), as determined by the officials will carry with it a minimum two-game suspension.  Depending upon the severity of the situation, the length of suspension may be increased. 
   1. A second egregious ejection within the same season could lead to removal from the team.  

Egregious behavior is being defined as:  

1. Violent conduct 
   1. Examples include fighting or attacks on opposing players towards the conclusion of a contest in attempt to injure or bait them into retaliation,  
   2. Vulgar, profane language, spitting, insulting/abusive language/gestures,  
   3. Racial language or gestures, or Physical or verbal personal attacks towards an official.    
      1. Any game ejection penalty occurring at the last played game/contest of the previous year will invoke disqualification or removal from the 1st game the following year (or the following season, in the case of a senior).  
      2. A student or coach who has been ejected from an MPSSAA playoff contest will be disqualified for the next MPSSAA contest in that sport (or the next MPSSAA contest, in the case of a senior).  
      3. Ejections are not appealable decisions.    
   4. Coaches should be aware of the influence they have on their players and realize that player behavior is a direct extension and result of the behavior of the coaches with whom they have been associated.  Unacceptable behavior by players is a direct reflection on their coaches.  Good sportsmanship must be promoted at all times.
   5. All athletes should be given a copy of team/individual expectations, player conduct rules/guidelines and training rules.
   6. Coaches will be responsible for establishing their own rules and player conduct guidelines, but the following will be included in every coach's set of rules:
      1. Students must adhere to the Charles County Public Schools Code of Student Conduct at all times.
      2. Participants may not use, possess, or distribute drugs (including steroids and dietary nutritional and food supplements), alcohol, or controlled paraphernalia at any time.
      3. Participants may not use tobacco products at any time.
      4. Participants shall refrain from hazing, assaulting or harassing other students as defined in the Code of Student Conduct.
      5. Participants are to attend practice sessions regularly unless legally absent from school or excused by the coach.
      6. Participants must be courteous and respectful to opponents, teammates, officials, and spectators and refrain from the use of profanity.
      7. Participants are to refrain from fighting and physical altercations at all times.
      8. Participants are to refrain from the destruction or theft of school or personal property.
   7. Athletes who violate any of the rules listed above or set by the coach could forfeit their right to any awards at the end of the season and could be suspended or permanently removed from the team.
   8. Any student who is permanently dismissed from a Charles County sports team forfeits the right to play that sport/season at any other high school during that school year.
   9. Any rule infraction that permanently removes an athlete from the team must be reported to the athletic director and principal.

The following section is designed for parents of athletes participating in the Charles County Public Schools Athletic Program. Both parenting and coaching are extremely difficult vocations. By establishing an understanding of each position, we are better able to accept the actions of the other and provide greater benefit to children. As parents, when your children become involved in our program, you have a right to understand what expectations are placed on your child. This begins with clear communications from the coach of your child’s program.

Communication you should expect from your child’s coach/sponsor

1. Philosophy of the coach/sponsor.
2. Expectations the coach/sponsor has for your child as well as all the players on the squad.
3. Locations and times of all practices and contests.
4. Team requirements, (i.e., fees, special equipment, off-season conditioning).
5. Procedure should your child be injured during participation.
6. Discipline that result in the denial of your child’s participation.

Communication coaches/sponsors expect from parents

1. Concerns expressed directly to the coach/sponsor.
2. Notification of any schedule conflicts well in advance.
3. Specific concern regarding a coach’s/sponsor philosophy and/or expectations.

As your children become involved in the program in the Charles County Public Schools, they will experience some of the most rewarding moments of their lives. It is important to understand that there also may be times when things do not go the way you or your child wishes. At these times, discussion with the coach is encouraged.

APPROPRIATE CONCERNS TO DISCUSS WITH COACHES/SPONSORS:

1. The treatment of your child, mentally and physically.
2. Ways to help your child improve.
3. Concerns about your child’s behavior.

Coaches make judgment decisions based on what they believe to be the best for all students involved. As you have seen from the list above, certain things can and should be discussed with your child’s coach. Other things, such as those that follow, must be left to the discretion of the coach. There are situations that may require a conference between the coach and the parent.  These are to be encouraged.  It is important that both parties involved have a clear understanding of the other’s position.  When these conferences are necessary, the following procedure should be followed to help promote a resolution to the issue of concern.

ISSUES THAT ARE NOT APPROPRIATE TO DISCUSS WITH COACHES/SPONSORS: 

1. Playing time
2. Team strategy
3. Play calling
4. Other student-athletes/club members

There are situations that may require a conference between the coach/sponsor, student, and the parent. These are to be encouraged. It is important that both parties involved have a clear understanding of the other’s position. When these conferences are necessary, the following procedure should be followed to help promote a resolution to the issue of concern.

THE FOLLOWING PROCEDURES SHOULD BE USED IF THERE IS A CONCERN: 

1. Student-athlete should first discuss concerns directly with coach/sponsor
2. If parents/guardians still have concerns, they should contact the coach/sponsor to make an appointment.

DO NOT confront a coach/sponsor before, during or after a practice or game/event. These can be emotional times for both the parent and the coach.  Meetings of this nature do not promote resolution.

3. If the conversation / meeting did not provide a satisfactory resolution, call and set up an appointment with the athletic director or administration to discuss the situation with the coach/sponsor. At this meeting, the appropriate next step can be determined.

Never hesitate to follow the above procedures to make your concerns known.

RETRIBUTION:

Students and parents must be confident that the voicing of an opinion or a concern, using the proper forum and method, is not only free from penalty or retribution, but also is strong encouraged. The principal/athletic director and coaches/sponsors are committed to insuring that after a student or parent raises an issue or concern, there shall be no “retribution” in any form within the team/club at your school. If at any time, a student or his / her parent suspects that some form of retribution is surfacing as a result of the voicing of a concern, opinion, or issue, using the proper forum and method, he or she should contact the principal/athletic director immediately.

SPECTATOR CODE OF CONDUCT FOR SPORTS EVENTS:

“Our goal is to provide a safe environment for all those involved (Players, Coaches, and Spectators) and to preserve the integrity of the contest.

1. All participants / spectators are expected to exhibit good behavior (sportsmanship) at all sports events.
   1. No swearing or use of vulgar language
   2. No taunting
   3. No causing a public disturbance or fighting 
   4. No threats of physical harm or acts of aggression
   5. Treat all players, coaches, spectators with respect
2. CCPS may impose the following penalties for violating these expectations:
   1. Immediate eviction from the event
   2. Ban from future contests/events
   3. Ban from all CCPS/SMAC events
   4. Ban from all MPSSAA events
3. CCPS also reserves the right to take the following action to preserve the safety and integrity of a contest:
   1. Student suspended from participating in a contest
   2. Student dismissal from team/club

CCPS are not in the practice of enforcing a court ordered Temporary Restraining Order (TRO).  It is the responsibility of the parties involved to contact the police and have the TRO enforced.  Parents should be aware that if athlete(s) are involved in a TRO against member(s) of the opposing team the following action may be taken by the police:

• Removal of one of the parties from the event
• Removal of both parties from the event
  If the dispute causes (or may cause) a significant disturbance or safety risk

The game may be:

• Terminated and not rescheduled 
• Played at a secured sight with no spectators

LET THE PLAYERS PLAY.  LET THE COACHES COACH.  LET THE OFFICALS OFFICIATE.  LET THE SPECTATORS OBSERVE IN A POSITIVE MANNER.

1. All athletes, if possible, shall be referred to their family physician when injured.
2. The head coach shall report all accidents or injuries to the athletic trainer and to the athletic director and/or the principal. The appropriate accident form must be filled out on any injury sustained during the game or practice by the coach involved and submitted to the principal. Please notify Glenn Belmore at (301) 934-7275 of any athletic related accident.
3. Any athlete who received treatment from a doctor or emergency room as a result from an injury suffered during practice or a game must have a signed and dated written document giving a date the student athlete can return to participate. The athletic director retains the ability to withhold an athlete from participation in the absence of a physician release. The athletic director shall report the accident or injury to the principal and the principal in turn will notify school administration.
4. A first responder, EMS or Physician will be required prior to the start of all football games. No football game can begin or continue without an EMS present.
5. Coaches shall pay particular attention to extreme weather conditions and adjust in their practice schedules when appropriate.

Each year high school athletes experience serious injury and even death resulting from heat-related illnesses. It is a major concern in that the number of deaths over the last 15 years has remained constant. That statistic becomes more alarming given that heat-related illness and death are almost entirely preventable. The need to dramatically increase awareness of the issue, recognize the symptoms of heat illness and treatment of suspected cases has become a primary consideration for early season practice routines.

The Maryland General Assembly recognized the risk and has provided legislation to address the problem. The guidelines were developed through a collaborative effort of the representatives from the Maryland State Department of Education (MSDE), Department of Health and mental Hygiene (DHMH), Local School Systems, Maryland Public Secondary Schools Athletic Association (MPSSAA), Maryland Athletic Trainers Association (MATA), and Licensed Physicians who treat student athletes.

The contents detailed in this document include education of coaches, parents, athletic administrators and student athletes; heat acclimatization timeline; and refer to each school’s athletic Emergency Action Plan (EAP). The guidelines attempt to strike a safe balance between a graduation introduction and assimilation into athletic practice and competition with the need to properly teach safe playing techniques. The mitigation of other serious injuries must be considered in any pre-season practice format.

Coaches, parents, and student play a critical role in understanding the dynamics associated with heat related illnesses. For many, the concept of heat acclimatization is a vague term. Likewise, the awareness of hydration and/or heat related emergency procedures are also limited amongst the general population. Raising the awareness of heat related illness is a priority of each school’s athletic department.

A proper heat-acclimatization plan in secondary school athletic programs is essential to minimize the risk of exertional hear illness during the preseason practice period. Gradually increasing the athlete’s exposure to the duration and intensity of physical activity and to the environment minimizes exertional heat illness risk while improving athletic performance.

Progressive acclimatization is especially important during the initial 3 to 5 days of summer practices. When an athlete undergoes a proper heat-acclimatization program, physiologic function, exercise heat tolerance, and exercise performance are all enhanced. In contrast, athletes who are not exposed to proper heat acclimatization programs face measurable increased risks for exertional heat illness.

SUMMARY

The main problem associated with exercising in the hot weather is water loss through sweating. Water loss is best replaced by allowing the athlete unrestricted access to water. Water breaks two or three times per hour is better than one break an hour. Probably the best method is to always have water available and to allow the athlete to drink water whenever he/she needs it. Never restrict the amount of water an athlete drinks and be sure the athletes are drinking the water. The small amount of salt lost in sweat is adequately replaced by salting food at meals. Talk to your medical personnel concerning emergency treatment plans.

There is considerable danger concerning heat stress/exhaustion during fall and late spring outdoor physical activities. All students should be monitored closely. Because students are involved in physical activity are particularly susceptible to water depletion in the body. Please consider temperature and humidity should be monitored when scheduling outside activities.

When a code red/orange weather advisory for the Washington Metropolitan area is issued, and the heat index (air temperature plus relative humidity) reaches 100+ degrees, CCPS places weather advisory to all principals and athletic directors by email. This advisory, when issued, MUST be followed. During these heat advisories, students involved in physical activity should always have water available to them.

1. Temperatures below 32º (Real feel temperature)
   The following guidelines can be used in planning activity depending on the real feel temperature. Conditions should be constantly re-evaluated for change in risk, including the presence of precipitation:
   • 30 degrees Fahrenheit and below: Be aware of the potential for cold injury and notify appropriate personnel of the potential.
   • 25 degrees Fahrenheit and below: Provide additional protective clothing; cover as much exposed skin as practical; provide opportunities and facilities for re-warming.
   • 15 degrees Fahrenheit and below: Consider modifying activity to limit exposure or to allow more frequent chances to re-warm.
   • 0 degrees Fahrenheit and below: Consider terminating or rescheduling activity. When the real feel temperature is at 30 degrees Fahrenheit or below rules/regulations regarding undergarments should be waived.
2. Guidelines during heat advisories
   • In addition to the County Weather Advisories, all high schools will be equipped with digital psychrometers for on campus monitoring of weather conditions by the athletic director to be able to adjust practices accordingly.
   • Heat Index 105⁰ plus – All outdoor activities are canceled. Practice indoors is permitted.
   • Heat Index 94⁰ - 104⁰ - Recommend no equipment during practices. Modify practice with mandatory water/rest breaks every 10-15 minutes. Water should be always available and in unlimited quantities.
   • Heat Index 84⁰ - 93⁰ - Recommend helmets and shoulder pads only. Recommend equipment be removed as often as possible during non-contact drills and water/rest breaks. Water available always. Provide a 10 min rest per 45 min of activity.
   • Below 84⁰ - Recommend adequate water supply at all practices and competitions with breaks every 30 min for rehydration. Water available at all times. Monitor the heat index for increases.
3. Heat Stress and Athletic Participation
   Early fall football, cross country, soccer and field hockey practices are conducted in very hot and humid weather in many parts of the United States. There is considerable danger concerning heat stress when fall athletic practices begin. All athletes should be monitored closely. Because of the equipment worn, football players are particularly susceptible to water depletion in the body. However, all athletes are at risk and the necessary precautions need to be taken for all sports. The following is background information regarding practice in hot and/or humid weather.

***THERE IS NO EXCUSE FOR HEAT STROKE DEATHS TO OCCUR IF THE PROPER PRECAUTIONS ARE TAKEN.*** Under such conditions, the athlete is subject to the following:

Heat Cramps – acute, painful, involuntary muscle contractions that presents during or after intense exercise sessions. Can be due to dehydration, electrolyte imbalances, neuromuscular fatigue, or any combination of the above factors.

Heat Syncope – weakness, fatigue, and fainting after standing for long periods of time, immediately after cessation of activity, or after rapid assumption of upright posture after resting or being seated. Will occur with exposure to high environmental temperatures.

Heat Exhaustion – inability to continue exercise associated with any combination of heavy sweating, dehydration, sodium loss, and energy depletion. Signs and symptoms can include pale skin, muscle cramps, weakness, fainting, dizziness, headache, and increased core body temperature between 97⁰ - 104⁰F.

Heat Stroke – an elevated core temperature of >1040F associated with signs of organ failure and central nervous system changes. Signs and symptoms are increased heart rate, low blood pressure, sweating or lack of sweating, hyperventilation, altered mental status, vomiting, diarrhea, seizures, or coma. This may occur suddenly and without being proceeded by other clinical signs. This is a MEDICAL EMERGENCY.

Hyponatremia (instead of heat exhaustion –salt depletion) – low blood sodium levels due to hydrating with water only and not replacing electrolytes or by not drinking enough to replace the amount of sodium lost in sweating. Also known as water intoxication. May present with disorientation, altered mental status, headache, vomiting, fatigue, muscle cramping and extremity swelling.

National Athletic Trainers’ Association Position Statement: Exertional Heat illnesses. Journal of Athletic Training. 2002; 37(3):329-343.

It is believed that the above-mentioned heat stress problems can be controlled provided certain precautions are taken. According to the American Academy of Pediatrics Committee on Sports Medicine, heat related illnesses are all preventable. (Sports Medicine: Health Care for Young Athletes, American Academy of Pediatrics, 1991)

The following practices and precautions are recommended:

1. Each athlete should have a physical exam with a medical history when first entering a program and an annual health history update. History of previous heat illness and type of training activities before organized practice begins should be included. State high school association’s recommendations should be followed.
2. It is clear that top physical performance can only be achieved by an athlete who is in top physical condition. Lack of physical fitness impairs the performance of an athlete who participates in high temperatures. Coaches should know the PHYSICAL CONDITION of their athletes and set practice schedules accordingly.
3. Along with physical conditioning, the factor of acclimatization to heat is important. Acclimatization is the process of becoming adjusted to heat and it is essential to provide for GRADUAL ACCLIMATIZATION TO HOT WEATHER. It is necessary for an athlete to exercise in the heat if he/she is to become acclimatized to it. It is suggested that a graduated physical conditioning program be used, and that 80% acclimatization can be expected to occur after the first 7 to 10 days. Final stages of acclimatization to heat are marked by increased sweating and reduced salt concentration in the sweat.
4. The old idea that water should be withheld from athletes during workouts has NO SCIENTIFIC FOUNDATION. The most important safeguard to the health of the athlete is the replacement of water. Water must be on the field and readily available to the athletes at all times. It is recommended that a minimum of 10 minutes be scheduled for a water break every half hour of heavy exercise in the heat. WATER SHOULD BE AVAILABLE IN UNLIMITED QUANTITIES. Check and be sure athletes are drinking the water. Cold water is preferable. Drinking ample water before practice or games has also been found to aid performance in the heat.
5. Salt should be replaced daily. Modest salting of foods after practice or games will accomplish this purpose. Salt tablets are not recommended. ATTENTION MUST BE DIRECTED TO REPLACING WATER - FLUID REPLACEMENT IS ESSENTIAL.
6. Cooling by evaporation is proportional to the area of the skin exposed. In extremely hot and humid weather, reduce the amount of clothing covering the body as much as possible. NEVER USE RUBBERIZED CLOTHING.
7. Athletes should weigh each day before and after practice and WEIGHT CHARTS CHECKED. Generally, a three percent weight loss through sweating is safe and over a 3 percent weight loss is in the danger zone. Over a three percent weight loss, the athlete should not be allowed to practice in hot and humid conditions. Observe the athletes closely under all conditions.
8. Observe athletes carefully for signs of trouble, particularly athletes who lose too much weight and the eager athlete who constantly competes at his/her capacity. Some trouble signs are nausea, incoherence fatigue, weakness, vomiting, cramps, weak rapid pulse, visual disturbance and unsteadiness.
9. Teams that encounter hot weather during the season through travel or following an unseasonably cool period, should be physically fit, but will not be environmentally fit. Coaches in this situation should follow the above recommendations and substitute more frequently during games.
10. Know what to do in case of an emergency and have your emergency plans written with copies to all your staff. Be familiar with immediate first aid practice and prearranged procedures for obtaining medical care, including ambulance service.

Activity Guidelines for Athletics related to Heat Index and Wet Bulb Globe Temperature (WBGT)

Activity Guidelines for Athletics related to Wet Bulb Globe Temperature

The WetBulb Globe Temperature (WBGT) is a measure of the heat stress in direct sunlight, which takes into account: temperature, humidity, wind speed, sun angle and cloud cover (solar radiation). This differs from the heat index, which takes into consideration temperature and humidity and is calculated for shady areas. WBGT may be taken (in addition to our Heat Index notifications) by the athletic trainers or athletic directors at each school as often as is necessary to monitor heat conditions for our athletes.

NATA Guidelines

HEAT STROKE/HEAT EXHAUSTION EMERGENCY PLAN – KNOW YOUR EAP AND FOLLOW YOUR EAP

In the event of a heat illness, the following steps should be taken.

1. Remove athlete from competition/practice.
2. Move athlete to a shaded or cool area and begin to cool them down.
3. Remove all equipment and clothing as appropriate
4. Begin Cooling the Athlete
   1. Cooling Methods
      1. Cold Water Immersion is the most effective
      2. Ice Towels
      3. Ice bags over the athlete’s torso, neck
      4. Cold shower
5. If Heat Stroke is suspected immediately activate the school’s athletic emergency plan.
6. If the athlete is conscious and able, begin rehydration with cold fluids.
7. Monitor ABC’s, vital signs; watch for signs of Central Nervous System changes.
8. If the athlete does not respond to cooling treatment activate the school’s athletic emergency plan for transport to the nearest hospital.
9. Notify parents/guardians and proceed with Charles County incident procedures.

HEAT STROKE - THIS IS A MEDICAL EMERGENCY - DELAY COULD BE FATAL

Immediately cool body while waiting for transfer to a hospital. Remove clothing and use cool water on body. An increasing number of medical personnel are now using a treatment for heat illness that involves applying either alcohol or cool water to the victim’s skin and vigorously fanning the body. The fanning causes evaporation and cooling.

(Source: The First Aider - September 1987). 

HEAT EXHAUSTION - OBTAIN MEDICAL CARE AT ONCE

Cool body as you would for heat stroke while waiting for transfer to hospital.  Give fluids if athlete is able to swallow and is conscious.

1. Heat Acclimatization Period
   Heat acclimatization guidelines should take into account an acclimatization period that defines the duration, intensity and number of required practices to acclimatize each individual student-athlete. The duration and intensity for practices are suggested to gradually increase the student-athlete’s heat tolerance, enhance their ability to participate safely in warm and hot conditions and minimize their risk for heat related illnesses.
2. Heat Acclimatization Guidelines: for all Fall Sports
   • On single-practice days, one walk-through is permitted.
   • Double practice days (beginning no earlier than practice day 6) must be followed by a single-practice day or rest day.  When a double-practice day is followed by a rest day, another double-practice day is permitted after the rest day.   
   • All practices and walk-through sessions must be separated by three hours of continuous rest.  
   • If a practice is interrupted by inclement weather or heat restrictions, the practice should recommence once conditions are deemed safe, but total practice time should not exceed its limitations.
3. Equipment Restrictions
   • Football
     • Practice days 1 and 2 – helmets only, and shorts/t-shirts
     • Practice days 3 through 5 – helmets and shoulder pads only.  Contact with blocking sleds and tackling dummies may be initiated. 
     • Beginning practice day 6 – full protective equipment and full contact may begin.
   • Field Hockey
     • Practice days 1 and 2 – Goalies in helmet and goalie kickers, athletes may wear shin guards, goggles and mouthpieces.
     • Practice days 3 through 5 – Goalies in helmet, chest protection and goalie kickers.
     • Beginning practice day 6 – full protective equipment may be worn.  
   • Soccer – Shin guards and goalie gloves can be worn beginning day 1
   • Volleyball - Knee pads may be worn beginning day 1
4. The heat-acclimatization period is designed for students on an individual basis.  Days in which athletes do not practice due to a scheduled rest day, injury, illness or other reasons do not count towards the heat-acclimatization period.
5. Practice Days 1-5 
   • School teams shall conduct all practices within the general guidelines above as well as the following guidelines for practice days 1-5.
   • School teams are limited to one practice per day not to exceed three hours in length.
   • One walk-through session is permitted per day no longer than 1 hour in duration.
6. Practice Days 6-14
7. School teams shall conduct all practices within the general guidelines above as well as the following guidelines for practice days 6-14.
8. Total practice and walk-through time per day should be limited to five hours with no single session longer than three hours in duration.
9. School teams may participate in full contact practices with all protective equipment worn.

Sample Practice Calendar

Note: Shaded days reflect Heat Acclimatization Period

Transportation of an athletic team is one of the most important considerations in connection with games away from home. The following regulations shall apply in making arrangements for transportation of athletic teams:

1. Under no circumstances are student drivers allowed to transport athletic teams or team members. Under extenuating circumstances, students can ride home with their parents or guardians if the request is in writing and approved by the coach one day in advance.
2. Team members shall be required to go to the host school together and return together. Exception to this rule is when parents personally request permission of the coach that they are allowed to take the student home with them. This request shall be in writing.
3. No one except school officials, team members, student managers, and cheerleaders, when accompanied by their coach, shall be permitted to ride the team bus.
4. The coaches will always accompany athletic teams on the bus.
5. It should be an axiom with all coaches that team members must be clean and dressed neatly when going on athletic trips.
6. Coaches are permitted to drive players to contests when a small number of contestants are involved. This is only with Central Office approval and when using a Board of Education vehicle.
7. At the conclusion of each bus trip, coaches are to sign the mileage sheet that is provided by the bus driver. Coaches are also to record the time returned to the school.
8. All buses transporting athletic teams must carry bonded carrier insurance.
   Minivan Transportation – The system has minivans available for use by school system personnel and for the transporting of small groups of students by school system personnel. Any request for use must be made through the Transportation Department. When calling in your requested date(s), please include the name of the driver and the number of passengers to be transported. When system personnel arrive at the central office to pick up the minivan, they must have their current driver’s license for use to copy and a copy of their automobile insurance card. The driver will be orientated by transportation staff on use of the van and how to return it to the transportation office. Requests will be honored on a first-come, first-served basis. Make sure there is a need for use of the minivan before calling in your request.
9. Only drivers with valid Maryland licenses may operate Charles County Public school vehicles.
10. Rental vans or cars are not permitted to transport CCPS students.

The Charles County Sheriff's Office provides security coverage for athletic events at a rate of $75 per officer per hour. Principals and athletic directors are responsible for security at their respective schools. All games must have the proper coverage as determined by the principal and athletic director.

1. Officer in charge is to report to school administrators in charge of activity at prescribed time for purpose of outlining duties required.
2. All officers are to sign in and sign out on forms provided by the athletic director or school administrator.
3. Officers are expected to help with disbursement of crowd prior to signing out.
4. School administrators and officers assigned to an activity will work cooperatively to prevent disruptive incidents from taking place through high visibility and effective supervision.
5. School administrators are expected to notify your schools resource officer (SRO) as soon as possible if the activity is canceled for any reason other than inclement weather. Failure to notify the resource officer of cancellation of activity results in the officers being paid one hour for reporting.
6. If schools are closed due to inclement weather, all after school activities are cancelled.
7. It is the responsibility of the host school to provide proper administrative and staff support for games, matches, etc.
8. Schools will pay the officer at the event based on the $75.00 hourly rate.

1. The first varsity award earned will be the approved school letter including appropriate emblem.
2. For awards for subsequent years and sports/activities, participants will receive stars, pins, or similar school related insignias.
3. All junior varsity and freshman team members will receive certificates of participation.
4. Participation in fund raising activities by the student and parents shall in no way be a factor for one to achieve a school letter.
5. Parent (volunteer) involvement in a program shall in no way be a factor for one to achieve a school letter.
6. Any student athlete who does not complete the sports season shall not be eligible for end of season awards.
7. Refer to the standards for lettering criteria located in the forms section of this manual. This form may be used at the discretion of the athletic director.

Each school should establish guidelines for the recognition of students participating in interscholastic athletics. Emphasis should be placed on participating for earning a varsity letter award. Lettering criteria will be consistent for all sports. Award guidelines must be formulated within the rules set forth by the Maryland Public Secondary Schools Athletic Association. These rules are provided for your reference.

1. SMAC CONFERENCE / COUNTY CHAMPIONS
   Team members for conference champions will receive an award for their particular sport. The Charles County Public Schools athletic department and/or athletic booster organization will fund these awards. 

2. MPSSAA / MPSSCC SECTIONAL / REGIONAL CHAMPIONS
   Each team member winner will receive an award inscribed with “MPSSAA/MPSSCC Sectional Champion”, “Regional Champion” or “MPSSAA/MPSSCC State Finalist”. The Charles County Public Schools athletic department and/or athletic booster organization will fund these awards.

3. MPSSAA / MPSSCC STATE CHAMPIONS
   Each team member will receive an award with the shape of the state of Maryland inscribed with “MPSSAA/MPSSCC State Champions” or “MPSSAA/MPSSCC State Finalist”. The Charles County Public Schools athletic department and/or athletic booster organization will fund these awards.

4. TEAM PICTURE PLAQUES
   Each team member will receive a picture plaque signifying MPSSAA/MPSSCC State Championship Team. The Charles County Public Schools athletic department and/or athletic booster organization will fund these awards.

5. RINGS/JACKETS/PENDANT
   Any team that is an MPSSAA / MPSSCC “State Champion” will have the opportunity to purchase the ring from JOSTENS. The same holds true for individual “Champion”, Runner-Up”, or “Finalist”. State “Qualifiers” do not qualify for rings. The Athletic Department and athletic booster will not purchase any jackets, pendent or rings. This is not an award, but an item that may be purchased by an athlete. No school or booster funds can be used to purchase this item.

• MPSSAA - Maryland Public Secondary Schools Athletic Association
• MPSSCC – Maryland Public Schools State Cheerleading Committee
• COUNTY - Charles County Public Schools

The interscholastic athletic program is partially financed by funds from the Board of Education that, for the most part, go toward transportation and officiating expenses. Additional financial support for the interscholastic athletic program is furnished by fees from clubs and activities such as: varsity clubs, concessions, booster organizations, dances, and admission fees.

A committee has been formed to revise and expand the current process required of principals to obtain approval to construct anything on school grounds, move any structure onto school grounds, alter in any way athletic fields maintained by Charles County Public Schools, or make changes to scheduled Public Facilities activities at schools. The committee will be known as the Athletic Facilities Committee and will be composed of the following personnel:

• Chief of Support Services
• Supervisor of Maintenance
• Director of Student Activities
• Chief of Parks & Grounds, Public Facilities

The committee will meet as needed. The director of student activities will make that determination and convene the committee.